CAMELFORD TOWN COUNCIL
Page Number: 123/2007
Purpose of meeting: Meeting of the Council.
Date: Thursday 4th October, 2007.
Attendees: Mayor Cllr B. Lush (BL).
Cllrs J. Pearce (JP), P. Clark (PC), P.Lessels (PL), R.
Ireland (RI), R. Rotchell (RR), A. Shaw (AS).
Public Participation:
None at this meeting.
1) APOLOGIES – to receive and approve apologies for absence.
Cllrs M. Baber, D. Elliott, S. Morris, A. Hearnden. AS proposed accept
apologies, RR seconded, all in favour.
2) RECEIVE DECLARATION OF INTEREST:
a. RI declared a personal interest in item 11b (his wife).
b. PC declared a personal interest in item 12d (his son works at shop).
3) MINUTES:
To receive and approve minutes of the 18th September 2007 council meeting.
Minutes approved. Proposed RR, seconded JP, all in favour.
4) ITEMS CARRIED FORWARD FROM PREVIOUS MEETINGS:.
a. Parks for People - membership information and refunds to be made. This
matter to be discussed “in committee” tonight. Proposed AS, seconded
JP, five in favour, RI & PC against.
b. Update on public survey reference uses for the Camelford Primary School
site once it relocates. The clerk reported that five forms had been
returned with a small supermarket being the most mentioned.
c. Clearmac resin bound paving – reference park entrance handicapped
access. C/fwd.
d. Review of Standing Orders. The following changes were proposed and
seconded (vote to be taken at the 16th October meeting). Proposed BL,
seconded PC.
Page 18 item 24 to be deleted.
Page 20 item I to read five minutes.
Page 20 item 30 to be deleted.
Page 21 item 33a, date to be inserted 18th September, 2007.
Page 22 item 36a, number 4 to be inserted.
Page 25 item 56/1, to be left as December.
Page 25 item 56/2, to be left as November.
Page 25 item 59, to be deleted as applies to Wales.
Page Number: 124/2007
Items c/fwd from previous meetings cont’d
Rule 82, Rule 83, any member may defer a committee report until
the next full meeting without a vote being required. A committee
report that has been deferred once cannot be deferred at the next full
council meeting.
Rule 82a, all correspondence received before the start of the
meeting shall be included in that meeting.
e. Guest to switch on Christmas lights. No reply from the original choice.
J. Cowling to be asked.
f. 1st Camelford Scout Group grant request. Council awarded £300.00 from
S137 money. Proposed BL, seconded RR, all in favour.
g. Quality Council status. C/fwd.
h. “In house” grass cutting costs. C/fwd.
i. Ambulance service response times. No reply as yet.
5) ANSWERS TO PUBLIC PARTICIPATION 6th SEPTEMBER 2007
MEETING:
None for this meeting.
6) TO ANSWER QUESTIONS FROM COUNCILLORS OF WHICH NOTICE
HAS BEEN GIVEN.
a. Details of barn dance and funds raised (PC). The barn dance made a loss
of £216.00 but all who attended enjoyed the event.
7) ITEMS REQUIRING A DECISION:
a. Flowers around base of memorial in Enfield Park. PL made a Proposal
to contact a member of the memorial committee and offer to pay for a
wreath. Amendment proposed that two bowls of flowers be paid for
and installed either side of the memorial stone at Enfield Park if the
memorial committee agree. Proposed AS, seconded PL, five in favour,
two abstentions.
b. Smoking outside licensed premises (RR) Withdrawn.
c. Consider transferring the Car Park Committee to the Amenities Committee
in the year 2008/2009. It was proposed that the Amenities committee
and the Car Park committee amalgamate in the year 2008/2009.
Proposed PL, seconded RI, six in favour, one abstention.
d. Burrows Guides held in office – distribution method. Cllrs to advise town
that guides are available at the clerk’s office free of charge. Proposed
JP, seconded RR, six in favour, one against.
e. North Cornwall Community Safety crime reduction booklet 2008 – offer
to place advert or public bulletin in 2008 edition. This offer refused.
Proposed PC, seconded BL, six in favour, one abstention.
f. Request from STINC to place tent in Enfield Park on the 6th October.
Request agreed to. Proposed PC, seconded BL, all in favour.
Page Number: 125/2007
8) ITEMS FOR INFORMATION:
a. Town Forum proposed date to meet with Peter Sainsbury reference final
design brief Camelford town centre scheme. Date of meeting 17th
October at 1900hrs in Camelford Hall small committee room.
b. Broadwood Path opening ceremony dates. Council proposed 30th
October. Proposed PL, seconded PC, six in favour, one abstention. RI put
forward Cllr B. Ellison as person to cut tape.
c. E-mails received from PC ref money held for Parks for People and
disciplinary meeting of the 20th September. The 20th September e-mail
withdrawn. Parks for People e-mail read out. All funds held by the
council on behalf of Parks for People to be handed back to the
CDCDT. Proposed BL, seconded PC, six in favour, one abstention. This
to be done once accounts have been verified by the clerk and RI.
d. Police Authority Liaison meeting date. To be held 8th October at 1900hrs
at the Shire House, Bodmin.
e. Report from Adrian Tyas ref NHS Dental Services in Camelford & Bude.
Read report which stated at present there is no capacity for National
Health treatment in the Camelford area at this present time.
f. Standards board complaint made by Cllr PC against Cllr AS not upheld.
Read out.
Standards board complaint made by a member of the public against Cllr RI
not upheld. Reported by RI.
9) APPROVAL OF PAYMENTS:
Accounts approved and cheques drawn after a proposal to pay by PL, seconded
AS, all in favour.
Paid since last meeting
103340
d/debit
d/debit
d/debit
d/debit
Total
Petty cash
Public Works Loan
NCDC
NCDC
AOL
98.06
4,862.42
37.38
128.25
29.99
5,156.10
3.80
3.80
94.26
4,862.42
37.38
128.25
29.99
5,159.90
As req’d
6 months
Monthly
Monthly
Monthly
Admin
Loan car park
Office rates
Car park rates
Admin
Chq No
103341
103342
103343
Total
Payee
Camelford Hall
D. P. Solomon
Ron Hart
Value
871.92
450.83
856.80
2,179.55
VAT Total
871.92
450.83
856.80
2,179.55
Frequency
Yearly
Monthly
Each
Meeting
Allocation
Transfer
Contractors
Acting clerk
Page Number: 126/2007
10) RESOLUTIONS OR RECOMMENDATIONS FROM COUNCILLORS.
11) CORRESPONDENCE:
a. E. McCormick (two letters). The letter reference suspension withdrawn.
A letter asking for information held by the council reference Harman V
Town Council (Beachcroft file) had been received. The request had been
made under the Data Protection act, freedom of information. The clerk is
waiting for advice from a legal advisor before any information is
issued to the public.
b. Clare Ireland. This letter to be put into committee. Proposed PL,
seconded RR, five in favour, one against, one abstention RI.
In answer to a question from PL, PC stated that he would in future
not be attending any secret meetings (in committee in council
language).
c. Vitalise. Leave on table.
d. Sector Inspector Andy Lewis, Devon & Cornwall Police. Request to attend
a council meeting. Members proposed either 2nd meeting in November
or 1st meeting in December.
e. Mrs Ware. Received a thank you letter for listening to her problems on
the A39 traffic congestion at Camelford.
f. Mr Harman. Letter put into committee meeting tonight.
12) PLANNING APPLICATIONS:
a. Application No 2007/01795 – Land adjoining Penmelen. Certificate of
appropriate alternative development for Mr R. Biscombe. Object to
application as the access into Greenhills is poor, A Business in a
residential area and outside the building line. Proposed RI, seconded
AS, all in favour.
b. Application No 2007/01812 – Land adjoining, Inns Park, Camelford.
Temporary sales cabin and temporary access for Wainhomes (South West)
Holdings Ltd. No objection. Proposed PC, seconded RR, all in favour.
c. Application No 2007/01813 – Land adjoining, Inns Park, Camelford.
Temporary access to foul water pump station for Wainhomes (South West)
Holdings Ltd. No objection. Proposed PC, seconded BL, all in favour.
d. Application No 2007/01823 – CO-OP Store, 1 High Street, Camelford.
Display of advertisement signs namely 1 fascia sign, 1 memo board and
three non illuminated car park signs for CWS Retail Financial Services.
No objection. Proposed AS, seconded BL, six in favour, one abstention.
e. AS reported that the window of the old pets shop was still plastic and
it should have been rebuilt in wood. Clerk to report to enforcement
officer at NCDC Planning.
Page Number: 127/2007
13) PLANNING APPROVAL NOTICES
Application No 2007/01538 – Deer Park, Helstone. Erection of agricultural
barn.
Application No 2007/01565 – 28 Mill Lane. Alterations to dwelling and
installation of solar panels.
Application No 2007/01487 – Trewalder Chapel, Trewalder. Installation of
wood pellet stove and external flue and removal of two timber panels in
external door and replaced with glazed panels.
14) PLANNING REFUSAL NOTICES.
APPLICATION NO 2007/01533 – LAND REAR OF CULLODEN.
ERECTION OF TWO DWELLINGS.
APPLICATION NO 2007/01344 - THE SMITHY, HELSTONE.
CONVERSION OF DISUSED SMITHY TO RESIDENTIAL
ACCOMMODATION.
15) PLANNING APPLICATION WITHDRAWN
A. 2007/01408 – LAND ADJOINING, PENMELEN, CAMELFORD.
CERTIFICATE OF APPROPRIATE ALTERNATIVE DEVELOPMENT
FOR MR R. BISCOMBE.
16) COMMITTEE REPORTS:
Finance committee: No minutes available at this meeting.
17) REPORTS FROM OUTSIDE BODIES.
a. Camelford Town Forum. Next meeting 17th October, 2007.
b. CDCDT. Next Wednesday meeting may have to be re-scheduled.
c. Camelford Youth Club. AGM on Monday 8th October, 2007.
d. Camelford HERS project. Final Meeting to be announced soon.
e. Mayor’s report. No report.
f. Other reports from outside bodies
g. Parks for People. Committee now defunct. Council asked to see refusal
notice from grant body. AS to do best to bring the notice to the next
meeting.
h. RR asked the clerk to write to the sports hall and ask for future meeting
dates.
i. JP attended the Inter Agency Meeting on behalf of the council and gave a
verbal report.
j. JP attended the “One Cornwall” meeting on behalf of the council and gave
a verbal report. Copy documents circulated. Clerk to write to Ben Pykett
stating that Camelford Town Council are very interested in this
project and will he hold a meeting, that Camelford will host, with local
interested councils related to our area. Proposed PC, seconded RR, all
in favour.
. BL and DP to contact J. Comber, County Councillor,reference the
above matter. Proposed JP, seconded AS, all in favour.
Page Number: 128/2007
18) NEWSLETTER AND CIRCULARS.
Rockhead Street to Hendra, Camelford closed due to drainage work 29th
October for one week.
Access from Roughtor Road Camelford for drainage work 22nd October for
two weeks.
Parish Standard, a Standards Board news sheet.
NALC meeting to take place 21st November, 2007.
DEFRA-climate change booklet.
19) ITEMS FOR THE 16TH OCTOBER MEETING.
PARISH PLAN, RI. COPY REQUIRED FOR NEXT MEETING..
ENFIELD PARK, RR
Ron Hart, Acting Town Clerk
Signed Chairman……………………………………….