CAMELFORD TOWN COUNCIL
Page Number: 141/2007
Purpose of meeting: Meeting of the Council.
Date: Thursday 1st November, 2007.
Attendees: Cllrs J. Pearce (JP), P. Clark (PC), P.Lessels (PL), R.
Rotchell (RR), R Ireland (RI), A. Shaw (AS), D. Elliott (DE).
Cllr J. Pearce, Deputy Mayor, took the chair.
Public Participation:
None at this meeting.
1) APOLOGIES – to receive and approve apologies for absence.
Cllrs B. Lush, S. Morris, A. Hearnden, M. Baber. Apologies accepted. Proposed
RR, seconded RI, all in favour.
2) RECEIVE DECLARATION OF INTEREST:
PC declared a personal interest in item 7a on the agenda.
DE declared a personal interest in item 4d.
3) MINUTES:.
To receive and approve minutes of the 16th October, 2007 Council meeting.
Minutes approved. Proposed RR, seconded PL, four in favour, three abstentions.
4) ITEMS CARRIED FORWARD FROM PREVIOUS MEETINGS:
a. Update on public survey reference uses for the Camelford Primary School
site once it relocates. Six returns received to date.
b. Ambulance service response times. No reply from Ambulance Service.
Clerk to write again to the Ambulance Service with a copy to the
chairman of the Primary Care Trust.
Item e and f before item c. Proposed RI, seconded DE, all in favour.
e. Heritage Lottery Fund refusal letter. Letter read out by the clerk.
f. Reply from Charles Whitehead reference papers associated with Parks for .
People bid.. Reports, discs and information supplied by Charles Whitehead
and its whereabouts in the CDCDT office.
c. Members for a new sub committee to look at Enfield Park regeneration etc
plus meeting dates. A sub committee of the Amenities committee to be set
up by the Amenities committee, this committee to report to the Amenities
committee. The sub committee should be comprised of Cllrs and members
of the public with an interest in the future of Enfield Park. Proposed DE,
seconded AS, all in favour.
d. Adoption of C.C.C. non adopted Opeways in Camelford. The clerk to
apply for public rights of way on Opeways that have not been
adopted. Proposed PC, seconded PL, all in favour.
Page Number: 142/2007
g. Refund from Allianz reference 10 per cent excess paid to Beachcroft.The
clerk read out a letter from Allianz confirming that the council can
reclaim the ten per cent paid to Beachcroft. Clerk has located bills to
send off with claim.
h. Local Development Plan. Clerk read out an invitation from NCDC to
attend a seminar reference the proposed plan. Cllrs who wished to
attend gave their names to the clerk.
i. Camelford Community Network – County Councillor J. Comber’s draft
letter of invitation to other councils to a meeting reference the network.
Letter accepted in principle. Proposed JP, seconded RR, six in favour,
one abstention namely PC.
5) ANSWERS TO PUBLIC PARTICIPATION 16TH OCTOBER 2007
MEETING:
None for this meeting.
6) TO ANSWER QUESTIONS FROM COUNCILLORS OF WHICH
NOTICE HAS BEEN GIVEN.
None for this meeting.
7) ITEMS REQUIRING A DECISION
a. Ask local Co-op shop to move shop back and put their car park in the
field behind creating access from Anvil Road. MB. C/fwd to next
meeting when MB present.
b. Write to BT requesting them to finish outstanding works as promised.
MB Clerk to write to the chairman of BT, letter to be based on the
letter sent by Tim Yeomans from HERS. Proposed PL, seconded AS, all
in favour.
c. New dates for appeal panel reference Mr B. Jordan (after 18th
November). Dates agreed to 22nd , 27th and the 28th November to be
offered, final date subject to SWPE availability. Cllrs to be advised
when date confirmed.
d. Council to state that they are in no way a party to posters being
distributed in St Gennys reference the dismissal of Mr B. Jordan. The
council to formally disassociate itself from any information being
circulated in St Gennys reference Mr B. Jordan. Proposed RR,
seconded AS, six in favour, PC against.
e. Mr B. Jordan’s request for holiday pay. The clerk read out Mr
Jordan’s claim. This matter to be left on the table. Proposed JP,
seconded RI, all in favour. The clerk at a previous meeting advised that
this was not the correct procedure to adopt in this matter and that holiday
money up to dismissal date was due.
Page Number: 143/2007
8) ITEMS FOR INFORMATION:
a. Broadwood Path Bridge insurance costs. Cost at present £520.00 a year for
comprehensive cover. To cover public liability only would cost very little but
as the bridge was grant funded the clerk believed that the bridge replacement
would have to be insured. This matter to be looked at by the Finance
committee at their next meeting when RI would have all grant agreements to
hand.
b. Training on code of conduct for Cllrs. Cllrs to attend a future meeting, dates
offered are not possible due to Cllr prior commitments. The clerk to inform
NCDC.
c. Report from meeting with NCDC on the 23rd October, 2007. JP gave a verbal
report (information circulated). The council agrees that a group of Cllrs
could attend further meetings with NCDC officials to discuss resources and
any budget problems. Proposed PC, seconded RR, all in favour.
9) APPROVAL OF PAYMENTS:
Payments approved and cheques drawn after a proposal by RR, seconded RI, all
in favour.
Paid since last meeting
d/debit
d/debit
d/debit
Total
NCDC
NCDC
AOL
37.38
128.25
29.99
195.62
37.38
128.25
29.99
195.62
Monthly
Monthly
Monthly
Office rates
Car park rates
Admin
10) RESOLUTIONS OR RECOMMENDATIONS FROM COUNCILLORS.
None at this meeting.
Chq No
103352
103353
103354
103355
103356
103357
Total
Payee
Bridge Engineering
Ron Hart
D. P. Solomon
Allianz Insurance
J. Gilbert
Inland Revenue
Value
19,276.00
738.99
680.83
353.50
610.65
281.19
21,941.16
VAT
3,373.30
3,373.30
Total
22,649.30
738.99
680.83
353.50
610.65
281.19
25,314.46
Frequency
Each meet
Monthly
Yearly
Monthly
Monthly
Allocation
Regeneration
Temp Clerk
Contract and
extra work
Insurance
Salary
PAYE&NHI
Page Number: 144/2007
11) CORRESPONDENCE:
Request from J. Harman reference copy letters. The clerk is seeking legal
advice.
Liam Cole, request for ground to play rugby on. Clerk to reply that there is a
good rugby ground at Sir James Smith’s school and that Wadebridge,
Bude and Launceston have a massive youth recruitment programme for
young rugby players. RR offered to talk to Liam if he contacts him.
Eleven letters from concerned residents reference Planning Application No
2007/1795. Letters received stating several reasons for objecting to this
application from:
Michael & Valerie Oulton.
Mrs A. E. Fletcher.
Mr E. W. Fletcher.
G. Baker, J. Baker & W. Lowe.
Mrs A. Heard.
Mrs J. Collins.
R. F. Gadd.
S. Nayeb.
JD & G. Bosley.
S & D. Tucker.
Mrs B. J. Griffiths.
Clerk to reply to residents and thank the authors and state that their
comments were taken on board by the council.
Camelford Scouts. Letter received thanking the council for their grant
towards heating the scout hut at Camelford.
Letter from Diana Norrish, N. Norrish & Peta Stephens asking for the council to
consider grasscrete and the removal or re-siting of the granite boulders at Helstone
Green. The clerk to send a copy of earlier correspondence from the Secretary
of State and NCDC Coastal & Countryside officer which showed that the
village green could not be used for parking. Proposed RI, seconded RR, six in
favour, one abstention namely PC.
12) PLANNING APPLICATIONS:.
None at this meeting.
13) PLANNING APPROVAL NOTICES
Application No 2007/01636 – The Old Post Office, Helstone. Conversion of
existing garage to office/wet room/lobby to provide a disabled person’s
facility.
14) PLANNING REFUSAL NOTICES.
None at this meeting.
15) PLANNING APPLICATION WITHDRAWN
None at this meeting.
Page Number: 145/2007
16) COMMITTEE REPORTS:
Amenities report. Minutes of the 25th October accepted as a true record by
the committee. Proposed PL, seconded PC, all in favour.
Full council ratified the following:
Maintenance person to be sent on strimmer course a.s.a.p.
Proposed PC, seconded RI, all in favour
The clerk to write to Lloyds Bank asking them to consider
supplying a seat suitable for the position adjacent to their
handicapped access. Proposed AS, seconded PC, all in favour.
The original Lloyds Bank seat to be installed in the grass bank at
Clease Road adjacent to the bus stop, subject to NCDC permission.
Proposed PC, seconded RR, all in favour.
Finance report. Minutes of the 30th October accepted as a true record by
the committee. Proposed RR, seconded RI, all in favour.
The clerk to contact Cllr Ellison reference funding for a sign post
at the Trefrew Road end of Broadwood Path.
RI to write a report on the budget/finances to give to the next
committee meeting which once approved will be made available to
the public.
Car Park report. Minutes of the 31st October accepted as a true record by
the committee. Proposed PL, seconded JP, all in favour. Full council ratified
the following:
The council to refund season ticket holders/advertisers once the
car park order has been completed. Proposed PC, seconded RI, six
in favour, one abstention namely PC.
The coach park markings, direction arrows and new notices to be
carried out from this year’s budget. Proposed PL, seconded RI, six
in favour, one abstention namely PC.
The car park committee to review the use of the car park before
Christmas 2007, the method of reviewing to be discussed at next
committee meeting. Proposed PL, seconded AS, all in favour.
17) REPORTS FROM OUTSIDE BODIES.
a. Camelford Town Forum. The clerk gave a report on behalf of MB. The
signs worked on by Camelford Town Council to be forwarded to Peter
Sainsbury as requested.
Tibbetts report sent to Peter Sainsbury as requested.
Written report from Jenny Tarring reference P. Sainsbury’s talk to a recent
meeting made available to all Cllrs.
BT dealt with earlier and Co-op put on next full council agenda.
b. CDCDT. Last month’s meeting cancelled.
c. Camelford Youth Club. No report available.
d. Camelford HERS project. Final meeting not yet arranged.
e. Mayor’s report. Report read out by clerk.
f. Other reports from outside bodies.
Page Number: 146/2007
JP gave a report reference an informal meeting with the police at the bridge
opening. Clerk to arrange for a local police sergeant to visit the council
after Christmas.
JP stated a way of broadcasting what the council is doing is required,
especially a hard copy information sheet. The big problem with this type of
information is getting hold of copy. JP to provide copy and with full council
consent put it on the council web site. All copy must be passed by the full
council. Proposed PC. Amendment made by JP that he would provide and
collate the copy for full council approval. Amendment made by RI that JP
would provide and collate copy in electronic form for the full council to
approve before publishing, seconded RR, all in favour.
Youth Council at Sir James Smith’s. JP stated that five young persons are
interested, they would hold their own meetings and feed decisions and views
through to the council at council meetings. Youth council to be asked to attend
the public participation period to give their views. The clerk to write to Mr
T. Kloska at Sir James Smith’s and invite his group to bring their views
to future meetings during public participation.
Cllr Shaw asked the clerk to report to NCDC that the amount of litter in and
around the town after the dust cart had visited Camelford was disgusting.
Clerk’s report. Light attached to the CCTV is not working, contractor to be
advised.
The clerk to write to CDCDT and ask if they would agree to Chairpersons of
the Council sub committees having keys to the CDCDT entrance to the
council offices. NCDC have no objection as this would negate using an
unofficial entrance. If the reply is positive from CDCDT the clerk will
purchase the required keys.
18) NEWSLETTER AND CIRCULARS.
Hevva – Traditional dance & music group.
St John Ambulance first aid courses.
19) ITEMS FOR THE 20TH NOVEMBER MEETING.
MEDICAL CENTRE RI
TOWN PLAN RI
SIXTH FORM CLOSURE PC
Ron Hart, Acting Town Clerk
Chairpersons signature…………………………………………………..