CAMELFORD TOWN COUNCIL
Page number: 049/2007
Purpose of meeting: Meeting of the Council
Date: Tuesday 22nd May 2007
.
Attendees: Mayor Cllr B. Lush (BL),
Cllrs J. Pearce (JP), M Baber (MB) P. Clark. (PC), D Elliott (DE) A
Hearnden (AH) P Lessels (PL) R. Ireland (RI), R Rotchell (RR) A.
Shaw (AS),
Public Participation.
Question or queries regarding council business from members of the public. (15
minutes allowed for this item.)
e-mail from Mrs A McCormick asking for Councillors e-mail’s to be added to the website
Letter from H Huntley regional bus service
1) APOLOGIES – to receive and approve apologies for absence.
Cllr S Morris (working) DE proposed and MB seconded the apologies are accepted, this was
unanimously agreed
2) RECEIVE DECLARATION OF INTEREST:
a. In respect of items on this agenda.
Prejudicial Agenda Item Reason
Cllr Lush 7a Recipient
Cllr Lush 17a Personal Involvement
Personal
Cllr Shaw 9e Expenses
Cllr Ireland 14a Member of forum
Cllr Ireland 17a Wife making complaint
b. Gifts in excess of £25.
NONE
3) MINUTES- to receive and approve the minutes of the Annual Meeting held on the 10th
May 2007
BL remove the word agenda before election of mayor
Interest for MB & RI should read 15b not 12b and 18b should read 19a
Item 7 14/c/1 insert ‘Clerk to get legal advice’ Item 14 remove ‘organised’ insert
‘proposed’
Subject to the amendments MB proposed and JP seconded the minutes and agreed
unanimously
4) ITEMS CARRIED FORWARD FROM PREVIOUS MEETINGS.
a. Traffic monitoring. Waiting for a reply from Rob Constance c/f
b. Footway and Street lights Waiting for a reply c/f
c. Enfield Park Entrance Amenities committee will meet on the 6th June
at 7.00pm in the CDCDT room, College Road. c/f
d. Inventory of Council properties. Referred to finance committee c/f
e. Seat outside Lloyds bank Waiting for scaffolding to be removed c/f
f. Walls in Churchfield Car Park Reply received from NCDC planning dept, no
permission needed. JP proposed that the council accept the lowest tender, PC
seconded and it was unanimously agreed that the works be carried out.
g. Roughtor Road. Clerk to contact P Pocket by e-mail c/f
h. Suspension of Parking Charges Reply received form NCDC informing the
council that there their decision to suspend charges to carry out a feasibility study is
a defensible reason
Page number: 050/2007
i. Unitary authority meeting on the 4th June, AS proposed that no case for unitary
authority has been made, RR seconded and agreed with nine in favour and one
against.
JP proposed that the Mayor to speak on council’s behalf, AH seconded and it was
agreed with nine in favour and one against
5) ANSWERS TO PUBLIC PARTICIPATION 10th MAY MEETING:
None
6) TO ANSWER QUESTIONS OR OBSERVATIONS FROM COUNCILLORS OF
WHICH NOTICE HAS BEEN GIVEN.
7) ITEMS REQUIRING A DECISION:
BL left the room. JP took the chair
a. Request for a grant for the Joyce Whitehouse Party. AH proposed that the council
support and pay the grant of £60, AS seconded and it was unanimously agreed.
BL returned
b. To appoint a rep/Governor to the primary school. AH proposed Cllr Lessels who
accepted, this was seconded by RR and agreed unanimously
c. Recommendation from the Car Park Committee. Survey form, BL asked that the
name of the person the date and time should be on the form. Subject to the
inclusions approval of the form was proposed by BL, seconded by MB and agreed
unanimously.
d. Council clarification of S O 42d & 43
The clerk asked for clarification as there was a conflict between the two standing
orders, BL stated that he did not want to serve on the finance or amenities
committee’s but did want to be on the car park committee. It was agreed that as this
is a resolved item there will need to be a special resolution to make the alterations.
8) ITEMS FOR INFORMATION
a. SERCO. Out of hours GP service and the changes that have been made.
The clerk read a letter from Tom Riall, Chief Executive of SERCO. RR pointed out
that the problem arose because the PCT did not do its homework and took the
contract from Kernow Doc and gave it to SERCO because it was the cheapest
option so the fault lay with the PCT not SERCO.
b. Tony Mogford Associates Ltd Play area report. Received
9) FINANCE
Cheques for Payment
Chq
No.
Payee Value VAT Total Frequency Allocation
a 103261 Clarity Copiers 89.58 15.68 105.26 Quarterly Admin
b 103262 Plantscape 60.00 0.00 60.00 Once Garden
Supplies
c 103263 P Stiles (Survey) 200.00 35.00 235.00 Once Car Park
d 103264 RBS (Lumalite) 51.74 9.05 60.79 Once Christmas Lighting
e 103265 A Shaw 30.08 0.00 30.08 Council
expenses
f 103266 CALC 16.00 0.00 16.00 Council
expenses
447.40 59.73 507.13
Page number: 051/2007
AH proposed the cheques be paid, RI seconded and it was agreed with nine in favour AS
abstained.
10) RESOLUTIONS OR RECOMMENDATIONS FROM COUNCILLORS.
a. Cllr Ireland. That, for all future meetings, the agenda clause requiring 3 days
notice for items for Public Participation be abandoned, so that any question may be
put on the night of the meeting.
After some discussion RI put the proposal with the inclusion that it should be
completely unrestricted, PC seconded and agreed with nine favour and one against.
b. Cllr Ireland. That in future, meetings be recorded, and that any person present
may also record the meeting PC seconded. Deferred to the 7th June meeting
c. Cllr Ireland. That standing Order No. 30, which states that a member shall
stand while speaking, shall be deleted. PC seconded. Deferred to the 7th June
meeting
d. Cllr Ireland. That the clerk be asked to arrange Training Sessions for the new
Code of Conduct. Agreed that councillors attend on the 30th May 2007, council
chamber, college road.
PC proposed that the council do not have training on the old code of conduct and
wait for the training in July for the new code, DE seconded and it was unanimously
agreed. New councillors will be advised on the present code if required.
11) CORRESPONDENCE:
None
12) PLANNING APPLICATION Not dealt with by the planning committee
None
12.1 PLANNING APPROVAL NOTICES
a. 2007/00164 6 The Cottage, College Road, Camelford. Mr & Mrs Ross.
b. 2007/00497. Camelford Football Club.
c. 2007/00514. 1 Sportsmans Road, Camelford. Mr & Mrs D Sampson
d. 2007/00518. 11 Fore Street, Camelford. Lloyds TSB
e. 2007/00557. Greylake Cottage, Advent. G C Matthews
f. 2007/00671. Hendra Farm, Trevia. Mr T Chalk
12.2 PLANNING REFUSAL NOTICES.
a. 2007/00375. 30/30b Market Place, Camelford. Mr R Quelch
13) COMMITTEE REPORTS:
a. Finance Committee 14/05/2007
AS proposed the report be adopted, MB seconded and it was agreed with six
in favour, PC against and two abstentions
b. Car Park Committee 15/05/2007
Survey has to be completed by the 5th June.
Councillors to help whenever possible
DE to look at the Town Trust Lease
PL proposed the report be adopted, AH seconded and unanimously agreed
c. Planning Committee 15/05/2007
BL proposed, PL seconded and agreed unanimously
14) REPORTS.
a. Camelford Town Forum.
MB reported.
Page number: 052/2007
1. Love Parks Week, 17th-24th June.
Some concern expressed that other organisations have not been contacted /
invited to participate.
Sunday 17th June– Open air church service.
Saturday 23rd June– Bouncy Castle, Dog Show, Face Painting (M.B.), etc.
Also Jazz in the park in the evening – bring your own picnic.
2. Fireworks
All on track.
Sunday 27th May – Quiz night in the Lib Club at 8pm to raise funds.
Noted that the Lighting Committee are trying to resolve difficulties caused
by the removal of telegraph poles.
3. County & District
Concentrating on halting the Unitary Bid. Questionnaires being sent to large
number of homes in the NCDC area. 1000+ responses are needed to make it
useful. Anyone can write to the Department of Communities and Local
Government to state their view, before 22nd June.
Planning for Through School to be done by October.
Chapel Street works (no entry and 4 humps), to be started in the next couple
of months.
Sunnyside humps ‘in hand’
J.C. taking a tour with the new area surveyor to pick up on items
outstanding.
4. Youth Club / Skate Park
Awarded £1800 lottery grant to fund theatre trip(s)
5. C.A.R.
River clean up carried out on 5th April. May
Next Forum meeting 20th June.
AS reported on the ‘Broadwood Bridge’ project, because of the need for extra
supports needed there is now a shortfall in funds. AS proposed that the council
agree in principal and that this be referred to the 7th June meeting this was
agreed with nine in favour and on abstention
b. CDCDT. Nothing to report
c. Youth Club. Nothing to report. JP made a short report on a youth council
which would mirror the Town Council and become more involved in local
democracy and more involved in the town in general, the head teacher at Sir
James Smith is supportive, youth club could also be involved. c/f
d. HERS. Next meeting 5th June 9.30am
e. Mayors report. Nothing to report
f. Other reports from outside bodies. Nothing to report
g. Parks for people. Nothing to report
15) NEWSLETTER AND CIRCULARS.
a. NCDC. Building control newsletter. Passed to AS
16) ITEMS FOR THE 7TH JUNE
Page number: 053/2007
a. Broadwood Bridge
b. Volunteers list
c. Reply to Huw Huntley & Mrs McCormick
17) EXEMPT INFORMATION.
TO CONSIDER PASSING THE FOLLOWING RESOLUTION IN RESPECT OF
THE ITEMS LISTED BELOW.
DE proposed, AS seconded and it was agreed with five in favour, PC & RI against BL,
MB & AH abstained
“That the press and public be excluded from the meeting for the following items of
business on the grounds that they involve likely disclosure of information prejudicial to
the public interest as defined in the Local Government Act 1972”.
a. Mrs C Ireland. Complaint against the Clerk regarding Cllr Lush
BL & PC apologised and left the meeting
MB took the minutes
The clerk made a short statement and left at 9.00pm
R.I. brought councillors attention to the public complaints procedure, and then left
the meeting.
Two separate issues for discussion;
1. How Mrs Irelands complaint was handled
2. The alleged conduct of the clerk
Issue 1.
Mrs Ireland’s complaint was not dealt with in a timely or efficient manner. Clerk to
write to Mrs Ireland using the following wording–
The council apologise for your complaint not being handled in a timely and efficient
manner.
The council is putting in place procedures to avoid the recurrence of instances such
as this in the future.
Proposed A.H., Seconded D.E., 6 in favour, 1 against.
Issue 2.
The clerk’s apologies on 2 separate occasions have been noted and accepted.
A third issue was raised -
The Public Complaints Procedure should be reviewed in terms of the legalities of it.
To be added to the agenda for the next full council meeting.
Prop A.H., seconded M.B., all in favour.
Barry Jordan. Town Clerk
Signed……………………………………………….Chairman of the Council.