CAMELFORD TOWN COUNCIL
Page number: 038/2007
Purpose of meeting: Annual Meeting of the Council
Date: Thursday 10th May 2007
.
Attendees: Mayor Cllr B. Lush (BL),
Cllrs J. Pearce (JP), M Baber (MB) P. Clark. (PC), D Elliott (DE) A
Hearnden (AH) P Lessels (PL) S Morris (SM) R. Ireland (RI), R
Rotchell (RR) A. Shaw (AS),
Public Participation.
Outgoing Mayor J Finch welcomed everyone to the meeting and congratulated the councillors who have
been elected to the council
District Councillor R Ellison Congratulated the new council elected to the council and conveyed the
gratitude of a large number of people to the outgoing councillors and Mrs Finch for staying the course.
He hoped the new council would put the past behind it and go forward.
e-mail from Mrs A McCormick congratulated the new council and suggested ideas for Enfield Park
Mrs B Grills reported on the dangers in Trefrew Road with youngsters crossing from Victoria Gardens
and asked the council to take some action as it is an accident waiting to happen
AGENDA
1) ELECTION OF MAYOR FOR 2007/2008 and sign the declaration of acceptance
of office
MB proposed Cllr Brian Lush, seconded by AH
PC proposed Cllr John Pearce, seconded by RI
A signed ballot was requested.
Cllr Brian Lush was elected by seven votes to four
The Mayor Cllr Lush made an address, (attached) read and signed the acceptance of
office
2) ELECTION OF DEPUTY MAYOR FOR 2007/2008
MB proposed Cllr Robert Ireland, seconded by BL
AS proposed Cllr John Pearce, seconded by PC
A signed ballot was requested
Cllr John Pearce was elected by seven votes to four
3) APOLOGIES:
None
Cllr Ireland raised a point of order, standing order 12 order of business at the Annual
Meeting, this was agreed and the items 17 & 16 would be dealt with in accordance with
S O.
4) Agenda Item 17
APPOINTMENT OF COUNCILLORS TO OUTSIDE BODIES.
1. Town Forum. MB, RI with AS as reserve
2. CALC Local. BL
3. Camelford Hall. RI
4. CCC Local Meetings DE
5. Police Liaison. BL
6. Camelford Youth Club. SM
7. CAB. JP
8. North Cornwall Age Concern Mini Bus PL
9. Bodmin Moor & Camelford IAP. Town Clerk & DE
10. North Cornwall Publicity. Leave
11. East Cornwall Rural transport Partnership. BL
12. Sure Start. Remove form the list
Page number: 039/2007
13. Tourism. Remove from the list
14. Sports Council. RR
15. H.E.R.S Town Clerk
16. Chamber of Commerce PL
17. C. A. R. MB
AS proposed appointment en-bloc, RI seconded and it was unanimously agreed
5) Agenda item 16
TO APPOINT COMMITTEE MEMBERS FOR 2007/2008
1. Finance Committee JP, DE, RI, AS & RR were proposed by MB,
seconded by AH and agreed unanimously
2. Amenities. AS, PC, PL, AH, & RR were proposed by DE,
seconded by RR and agreed unanimously
3. Disciplinary. PL proposed that the council appoint the employment/staffing
committee then the disciplinary committee, seconded by RR and agreed
unanimously
4. Employment/Staffing DE, AH, & PC were proposed by AS,
seconded by BL and agreed unanimously
5. Disciplinary Committee Mayor, RR & MB, the appeal committee
would be the full council less the disciplinary committee this was proposed by
AS seconded by BL and agreed unanimously
6. Planning. AS & SM were proposed and given power to
recommend to NCDC, this was proposed by BL seconded by PL and agreed
with ten in favour and one abstention
7. Car Park Committee AS, JP, AH, SM & PL were proposed by AS
seconded by BL and agreed unanimously
8. Publicity Committee MB, PC & RI were proposed by BL seconded
by DE and agreed unanimously
AS pointed out to the Mayor that Mr Whitehead was waiting to give a report on the ‘Parks
for People’. The Mayor suspended Standing Orders to allow Mr Whitehead to give the
report.
Mr Whitehead gave a report on the work he is carrying out.
Questions were asked and answered.
The Mayor thanked Mr Whitehead and re-instated Standing Orders
PC moved on a point of order to change to order of business and move directly to item
14/c/1
The Clerk pointed out that declaration of interest should be taken
6) RECEIVE DECLARATION OF INTEREST:
a. Items on this agenda
Prejudicial Item Reason
DE 14/c/1 Business interest
MB 12b 15b Involved in the submission
Personal
MB 18a 19a Friend
RI 12b 15b Relative
RI 18 19a Acquaintance
b. Gifts in excess of £25
DE left the meeting
Page number: 040/2007
7) 14/c/1 PC proposed that charges in Churchfield Car Park should be suspended
immediately to investigate the impact on the community and to look at ways of
financing the car park
There was considerable discussion from members
The clerk was asked for his advice.
He replied that verbal advice obtained was that as a temporary measure charges could
be suspended if the council was doing it as a community impact study and it was for a
fixed period. Clerk to get legal advice from NCDC.
AH suggested that it should be for two months, this was accepted
AH seconded the proposal which was agreed with nine in favour and RI against
Clerk to send letters to all permit holders and businesses that have paid for tickets
explaining what is happening
DE returned to the meeting
8) TO READ, CONFIRM AND SIGN THE MINUTES OF 11TH APRIL 2007
Add Cllr Ireland sent his apologies
MB proposed the minutes be adopted, AH seconded, agreed seven in favour four
abstentions
9) TO READ, CONFIRM AND SIGN THE MINUTES OF 17TH APRIL 2007
AS, 14b should read ‘Chadwick’ AH proposed, AS seconded that the minutes be
approved subject to the amendment. This was agreed with eight in favour and three
abstentions
10) TO READ, CONFIRM AND SIGN THE MINUTES OF 23RD APRIL 2007.
AS proposed, RI seconded approval of the minutes; this was agreed with nine in favour
and two abstentions
11) ITEMS CARRIED FORWARD FROM THE LAST MEETING.
a. Charles Whitehead. Presentation of the Parks for People project. See above
b. Traffic Monitoring Nothing further
c. Footway & Street Lights Nothing further
d. Inventory of Council properties RI proposed, MB seconded that this item be
referred to the finance committee, this was agreed with ten in favour and one
abstention
e. Wall in Churchfield Car park Clerk to contact NCDC regarding planning
permission
f. Christmas Parade Nothing to report
g. Enfield Park entrance Referred to the amenities committee to
investigate different entry point
h. CALC. Unitary Status. One Cornwall – improving local government in Cornwall.
Letter from Steven Ford, CCC, Parish Liaison Officer would the council like him or
a colleague to visit to discuss the content of the county’s bid for unitary authority
Cllr Lush to represent the council at the CALC meeting on the 4th June in Truro.
It was agreed that the Council should hold another meeting this month to discuss
this item, AS proposed 22nd May, AH seconded; this was agreed with seven in
favour one against and three abstentions
12) ANSWERS TO PUBLIC PARTICIPATION 17TH APRIL 2007 MEETING:
None
13) TO ANSWER QUESTIONS FROM COUNCILLORS OF WHICH NOTICE HAS
BEEN GIVEN.
None
14) ITEMS REQUIRING A DECISION:
Civic Service Originally organised proposed for the 3rd June @ St Thomas Church
PC proposed that there is no civic service, RI seconded and it was agreed with nine in favour
and two abstentions
Page number: 041/2007
a. Camelford in Bloom 2007. AS proposed that Camelford in Bloom will continue and
the date set is the 1st August, that up to £25 be spent on a trophy this was seconded
by MB and agreed unanimously
b. To formally adopt the new Code of Conduct this came into force on the 3rd May
2007. Copy of letter from Standards Board, the Code of conduct and the model for
Parish & Town council. Copied to members. Deferred until the 7th June
c. Plantscape. Purchase of 4 hanging baskets and 3 flower tubs at a cost of £60. AS
proposed the purchase, JP seconded and it was agreed unanimously
d. Request from Camelford & District Agricultural Assoc to pay for the bus between
Camelford and the show ground on the 8th August 2007 at a cost of £175. AS
proposed the council pay for the bus service, AH seconded and it was agreed
unanimously
e. To approve changes to the Bank Mandate. MB proposed, BL seconded and agreed
unanimously
f. Request from PCSO Sam Smith to provide plastic bag dispenser at the entrance to
Enfield Park for dog mess. RI proposed that the council regretfully refuse, this was
seconded by AH and agreed with nine in favour and two abstentions
15) ITEMS FOR INFORMATION:
a. CCC. Notification of changes to the Highway Network Management. New Area
Surveyor, Rob Constance, and Network Steward, Tony Curtis.
b. Information Commissioner’s Office. Notification that Mrs Clare Ireland has
appealed against the decision Notice of the 14th March 2007. This has been
withdrawn
c. NCDC Parish & Ward Profiles. Received
d. HM Government. Details and samples of signage of the new Smokefree Law
coming into force on the 1st July 2007. Received
e. NCDC Town centre & retail study. Received
f. Parks for people. Monthly report from Mr Chares Whitehead. Copied to members.
16) APPROVAL OF PAYMENTS:
Chq
No.
Payee Value VAT Total Frequency Allocation
a 103247
103248
103253
103254
Payroll
2769.45
2769.45
Monthly
Clerks Salary
Car Park
Salary
P.A.Y.E
b 103255 Lanteglos Flower festival 30.00 30.00 annually Admin
c 103256 Seimens 128.99 22.57 151.56 Quarterly Admin
d 103257 Neat Ideas 75.48 13.21 88.69 Admin
e 103258 P Solomon 450.83 0.00 450.83 Monthly Town Maintenance
f 103259 Eagle Plant 31.62 5.53 37.15 Town Maintenance
g 103260 Charles Whitehead 539.61 539.61 Monthly Reserves
4025.98 41.31 4067.29
Page number: 042/2007
Paid since last meeting
a DD NCDC 37.38 37.38 Monthly Office Rates
b DD NCDC 128.25 128.25 Monthly Car Park Rates
c 103250 Imprest 96.65 96.65 Admin
d 103251 B T 84.34 14.75 99.09 Quarterly Admin
e 103252 A McLeod 260.00 45.50 305.50 Minute N0,
027/2007/4/b
606.62 60.25 666.87
AS proposed that the cheques are paid, MB seconded and it was agreed with ten in favour
and one abstention
PC proposed that the clerk gets itemised bill from BT, JP seconded and agreed with ten in
favour and one abstention
17) RESOLUTIONS OR RECOMMENDATIONS FROM COUNCILLORS.
a. Cllr Ireland. “That the council takes note of the decisions of the Standards
Board for case N0. SBE 16668.06 and implements all the recommendations
contained in Clause 8”From June 2007 Camelford. AH Proposed that the
council adopt the recommendations in the report, RR seconded and it was
unanimously agreed.
b. Cllr Lush. Town Council reduce by half the number of full council meetings
to the first Thursday in each month. JP proposed that the council continue as
is but review at the first meeting in September, AS seconded and it was
unanimously agreed
c. Cllr Clark
1) To suspend car parking charges. see 7 above
2) To discuss staff cutbacks, including
a. Town Clerks Working Hours. Withdrawn
b. Continued employment of project manager on “Parks for
People” AH proposed that everything should continue as it
is until the application is completed, MB seconded. JP
proposed the amendment that the council should be aware
of exactly what Mr Whitehead is going to do, this was
seconded by BL and agreed with ten in favour and one
abstention
d. Road Humps Trefrew Road. AS proposed that the clerk write to County
Highways and invite them to investigate putting road humps in Trefrew
Road. PL seconded and it was agreed with ten in favour and one abstention.
18) CORRESPONDENCE:
a. Letter of thanks for the grant of £1500 towards the upkeep of Lanteglos
Church grounds
b. Letter from David Whalley CCC re Bowithick Tip. The tip will now start its
new hours on the 1st July
c. Letter from Mr E McCormick. Withdrawn
19) PLANNING APPLICATION:
a. 2007/00766. Full Planning. Erection of dwelling. 11, Trefrew Road,
Camelford. Mr Terry Tague. PC proposed no objection, RI seconded and this
was agreed with five in favour and six abstentions.
b. 2007/00808. Full Planning. Erection of extension to enlarge kitchen.
Pennywort, 9 Trevia, Camelford. Ms M Davis. PC proposed no objections,
RI seconded, this was agreed with six in favour and five abstentions
Page number: 043/2007
20) PLANNING APPROVAL NOTICES
a. 2006/0246532 Fore Street, Camelford. Mrs Kenner, Mr G Sleep & Mr T Sleep.
b. 2007/0003432 Fore Street, Camelford. Mrs Kenner, Mrs G Sleep & Mrs T
Sleep.
c. 2007/00125.Land near Tourist Information Centre, Camelford. Miss Sally
Holden
d. 2007/00213Bowood Park Golf Club, Camelford. Mr & Mrs Cobbledick
e. 2007/0025549 Victoria Road, Camelford. Mr J Barriball.
f. 2007/00264Anneth Lowen, Newhall Green. Mr I & Mrs A Fischer
g. 2007/00279Barn at Polmear, Tyland Road, Tregoodwell. Mr J & Mrs S Symons
h. 2007/00283Tregath, Station Road, Camelford. A J Smeeth
i. 2007/0030420 Mill Lane, Camelford. Miss S Pearce
j. 2007/00335Aldon, Lanteglos Lane, Camelford. Mr & Mrs A L Rowe
k. 2007/00380Land Adjoining Tudor Lodge, Helstone. Mr & Mrs Al & CB Silcox
l. 2007/00502 Juliots Well Holiday Park, Camelford
21) PLANNING REFUSAL NOTICES.
a. 2007/00142 24 Albion House, Market Place, Camelford. Mr J Ward
22) PLANNING APPLICATION WITHDRAWN
a. 2006/02148 Erection of dwellings (Phase 3) Victoria gardens, Camelford.
Poltair Homes Limited
23) COMMITTEE REPORTS:
24) REPORTS FROM OUTSIDE BODIES.
1. Camelford Town Forum. Next meeting 16th May
2. CDCDT. Have met with David Chadwick, NCDC have
to make a decision by August on commercial land for Camelford as it has to be
included in the structure plan
3. Camelford Youth Club. No Report as reps were at the Annual Parish
Meeting
4. Camelford HERS project. Will be finished by September
25) NEWSLETTER AND CIRCULARS.
1. NALC Local Council Review
26) ITEMS FOR THE 22ND MAY MEETING.
Cllr Ireland gave the clerk a list
JP asked that Youth Council be considered.
Barry Jordan. Town Clerk
Signed……………………………………………….Chairman of the Council.