Page number: 012/2007

Purpose of meeting: Town Council Meeting.

Date: Tuesday 20th February 2007
.
Attendees: The Town Mayor – J. Finch (JF).
Cllrs B Grills (BG), P. Clark. (PC), S. Elford (SE) A. Shaw (AS), L. Crockford (LC) R. Ireland (RI) M. Williams (MW)

PUBLIC PARTICIPATION.
Question or queries regarding council business from members of the public. (15 minutes allowed for this item.)
The Mayor read a letter from Mrs Ireland and the reply from NCDC
The Mayor read two letters from Mr F Samuel, regarding the mix up in dates in minutes this will be addressed at the next meeting regarding the incident at the meeting on the 1st February the Mayor will reply at the next meeting, she stated that at the recent Standards Board hearing against Cllr Ireland that Cllr Philip Clark called her a liar, to which he replied “that’s because its true, you are a liar” the Mayor asked Cllr Clark to substantiate his statement.

1) APOLOGIES: to receive and approve apologies for absence.
Cllrs Pierce & Lush (Holiday) Cllr Bass (in Hospital) AS proposed that the apologies be accepted, MW seconded and it was unanimously agreed.

2) RECEIVE DECLARATIONS OF INTEREST:
Personal Agenda Item Reason
Cllr Elford 2007/00283 Neighbours
Cllr Clark 14/f/c Son works there

3) MINUTES- to receive and approve the minutes of the meeting held on the 1st February 2007. AS proposed the minutes be approved subject to the amendments circulated with the draft copies, SE seconded and they were agreed with seven in favour, JF abstained as she was not in attendance.

4) ITEMS CARRIED FORWARD FROM THE LAST MEETING.
a. Traffic Monitoring. If nothing received by April write again and ask about the width & weight restrictions.
b. Footway & Street lights A petition had been received with 164 signatures, it was agreed that copies be sent to Dan Rogerson MP, Janey Comber County Councillor, David Whalley Leader of County Council, Rob Constance area surveyor
c. Seat in Victoria Road. The clerk read a report from Cllr Pierce, AS asked that it is not fixed until Cormac have finished with the footpath.
d. Assets register The clerk reported that he is unable to find an up to date assets register, RI to check the floppy discs to try and find the copies, also to check the micro-fiche
e. Consultations on amendments to Code of Conduct. AS proposed that the clerk to make representations on behalf of the council regarding the ‘Confidentiality’ clause, this was seconded by JF and agreed with seven in favour and PC abstained.

5) ANSWERS TO PUBLIC PARTICIPATION 1st FEBRUARY 2007 MEETING:
None

Page number: 013/2007

6) TO ANSWER QUESTIONS OR OBSERVATIONS FROM COUNCILLORS OF WHICH NOTICE HAS BEEN GIVEN.
None.

7) ITEMS REQUIRING A DECISION:
a. Poltair properties. Invite Mr Stephens to the 20th March meeting
b. SMP Playgrounds. No one will attend
c. Camelford & District Agricultural Assoc. AS proposed and SE seconded that the Council have a stall at the Camelford Show on the 8th August at a cost of £20 this was agreed with seven in favour and PC against
d. Cornwall Rape & Sexual Abuse Centre. The request for a grant was refused.
e. Easter Fayre will be on the 7th April; Clerk to contact all groups and ask what type of stall they will be having.
f. Road Diversion/signage. The clerk reported on a call from Oskar van Winden, they have agreed to remove the HGV sign at Clease road and the other minor observations made by councillors have been taken on board. PC proposed that the Council pay £1000 toward the cost of new signs and one finger post in the entrance to Enfield Park; this was seconded by BG and agreed unanimously.
g. The Mayor proposed “That the Town Council meetings scheduled for the 3rd and 15th May be moved to the 10th & 22nd May to allow for the Parish & District Council elections on the 3rd May”
RI proposed an amendment that the Annual Meeting of the Council will be on the 15th May 2007; this was seconded by AS and agreed unanimously.
h. NCDC District & Parish Council Elections 3rd May. BG proposed that the Council have Polling Cards, RI seconded and it was agreed unanimously.
i. St George’s Day celebrations 23rd April 2007. Letter from Bruno Peek, OBE, MVO. The clerk reported that he had been contacted by the vicar who had offered to help. It was agreed to contact the vicar explaining that the Council was not planning anything but that individual councillors may be able to help.

8) ITEMS FOR INFORMATION
a. CCC “Strong & Prosperous Communities” PC asked to borrow the CCC bid and the Mayor asked for the document from the four district councils
b. Letter from Buckingham Palace thanking the Mayor, Councillors and people of Camelford on their book of best wishes
c. CCC Notice of Road Closure. Trefrew Road, Camelford 12th March for 3 days.
d. NCDC. Parish Council Election details. Clerk to circulate to all members a copy of the notice and fix copy to the notice board. Clerk to organise surgeries for possible new councillors in the CDCDT
e. CCC Annual Minerals and Waste Monitoring Report 2005/06
f. NALC. Review of the Quality Town & Parish Council Scheme
g. NCDC. Public Consultation: Conservation Area Appraisal.
h. Audit Commission. Appointment of Mr Alun Williams as external Auditor
i. Jason Bellenger. Letter re Tree surgery/footpath maintenance etc. To be added to the tender list
j. Cornwall Countryside Access Forum. Notification of forthcoming meetings

Page number: 014/2007

9) FINANCE
a) Cheques for Payment.
Chq No. Payee Value VAT Total Frequency Allocation
a 103206 CALC AGM 20.00 20.00 Annually Admin
b 103207 Eagle Plant 80.04 14.00 94.04 Town maint
c 103208 B Jordan (Expenses) 50.00 50.00 Monthly Admin
d 103209 Heidrum Trees 350.00 350.00 Enfield Park
e 103210 Petty Cash (Imprest Account) 80.98 80.98 Admin
f 103211 Wakefield Printers 50.00 8.75 58.75 Car Park
g 103212 Clarity Copiers 56.97 9.97 66.94 Quarterly Admin

687.99
32.72
720.71

AS proposed that the cheques are paid, MW seconded and it was unanimously agreed.

10) RESOLUTIONS OR RECOMMENDATIONS FROM COUNCILLORS.
None

11) CORRESPONDENCE:
a. ECVS Committee Skills training. Cllrs Clark and Ireland will attend.
b. Letter of thanks for the logs from Patience Rudd, the clerk also reported that he had had several phone calls thanking the council for the logs.
c. Copy of letter from Dr M R Colmsee re Inns Park development, the Mayor read extracts from the letter that supported the council’s view of the application.

12) PLANNING APPLICATION:
a. 2007/00164. Full Planning. Change of use of agricultural land to form curtilage to existing dwelling (garden). 6, The Cottage, College Road, Camelford. Mr & Mrs Ross. Subject to the footpath being kept open AS proposed no objection, MW seconded and it was agreed with six in favour and two abstentions.
b. 2007/00213. Modification. Modification of condition No. 2 on Decision Notice Number 94/1550 namely the retention of the section of existing unsurfaced road and the retention of existing fence left in place. Bowood Park Golf Club, Camelford. Mr & Mrs Cobbledick. BG proposed no objection, JF seconded and agreed unanimously
c. 2007/00264. Listed Building. Listed building Consent for the installation of satellite dish on south facing external wall. Anneth Lowen, Newhall Green, Delabole. Mr I & Mrs A Fischer. AS proposed no objection, BG seconded and it was unanimously agreed.
d. 2007/00279. Full Planning. Conversion of existing barn to residential dwelling together with erection of extension therto. Barn at Polmear, Tyland Road, Tregoodwell. Mr J & Mrs S Symons. PC proposed no objection, RI seconded and it was agreed with four in favour, BG, SE, AS & JF abstained.

Page number: 015/2007

e. 2007/00283. Full Planning. Change of use from Farm Workshop and store for caravans to vehicle repair workshop. Tregath, Station Road, Camelford. A J Smeeth. AS proposed no objection, BG seconded and it was agreed with eight in favour and SE abstained.

Cllr Crockford apologised and left the meeting as she had to return to work

12.1 PLANNING APPROVAL NOTICES
a. 2006/01985. Penmara, Trewen. Change of use of land from agriculture to equestrian.
b. 2006/02096. Poltair Properties. Erection of 27 dwellings, Victoria Gardens
c. 2006/02271. Juliot’s Wells Holiday Park. Conversion of utility/shower block into two one bedroom chalets.
d. 2006/02315. Trewalder Chapel. Revised design to previous application 2004/02502
e. 2006/02316. Listed Building consent for above application 2006/02315
f. 2006/02327. Bodulgate Farm, Trewalder. Erection of general purpose building
g. 2006/02355. Bowood Park Golf Club. Erection of porch and entrance ramp.
h. 2006/02370. 3 Tregoodwell. Formation of a parking bay.
i. 2006/02376. 17 Victoria Road. Installation of window into existing wall recess.
j. 2006/02384. Warmington House. Change of use of hotel to accommodation
k. 2006/02385. Warmington House. Listed building consent for application 2006/02384

12.2 PLANNING REFUSAL NOTICES.
a. 2006/02326. Lodge Court, Helstone. Demolition of existing single storey building and erection of single storey dwelling

13) COMMITTEE REPORTS:
None

14) REPORTS.
a. Camelford Town Forum. Meeting 21st February
b. CDCDT. Possibility of the purchase of land in Delabole, could be developed for local people.
Through schools project could include an agricultural centre of between 5 to 10 acres.
c. Youth Club. Extension nearly finished. The Chinese banquet was very successful. The ATC would like to have talks with some of the elder children
d. HERS. Next meeting on the 7th March
e. Mayors report. Attached.
f. Other reports from outside bodies.
a. AS gave a report on the CALC AGM.
The morning was taken up with the consultation on the Standards Board model code of conduct. The afternoon session was presentation from CCC and the four district councils on their bids for unitary authority.
b. RI reported on allegations made against him to the Standards Board where he was found not guilty
c. AS reported on the state of the road and pavement outside the Co-op in Fore Street.

Page number: 016/2007

Cllr P Clark declared an interest and took no further part as his son works there.
It was agreed that the clerk would write to the manager and ask them to ensure the area is kept clean and tidy.

15) NEWSLETTER AND CIRCULARS.
a. ECVS Signpost Newsletter

16) ITEMS FOR THE 1ST MARCH MEETING.
Newsletter. Include a questionnaire on local need housing.

17) EXEMPT INFORMATION.

TO CONSIDER PASSING THE FOLLOWING RESOLUTION IN RESPECT OF THE ITEMS LISTED BELOW.
AS proposed
“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.
BG seconded and it was agreed with four in favour and PC against.
RI, PC & SE apologised and left the meeting.
1. Parks for People. Update on interviews, decision for the appointment of Project Manager.
It was proposed by JF. Seconded by MW and agreed that Mr C Whitehead would be taken on in the first instance to progress the stage on application, if that is successful then approach J Teasdale to act as the council’s consultant, that the wages are paid from reserves and repaid when the funding is received.

2. Play area. Update on funding, this was dealt with in the Mayor report

B. Jordan Town Clerk.

Signed Chairperson/Mayor………………………………………...