CAMELFORD TOWN COUNCIL
Page number: 062/2007
Purpose of meeting: Meeting of the Council
Date: Tuesday 7th June 2007
.
Attendees: Mayor Cllr B. Lush (BL),
Cllrs J. Pearce (JP), M Baber (MB) P. Clark. (PC), D Elliott (DE) P
Lessels (PL) R. Ireland (RI), R Rotchell (RR) A. Shaw (AS),
Public Participation.
Question or queries regarding council business from members of the public. (15
minutes allowed for this item.)
1) APOLOGIES – to receive and approve apologies for absence.
Cllr S Morris (working) A Hearnden (ill) DE proposed and MB seconded the apologies are
accepted, this was unanimously agreed
2) RECEIVE DECLARATION OF INTEREST:
a. In respect of items on this agenda.
Personal
Name Item number Reason
Cllr Lush 9h Chair of the Hall committee
Cllr Ireland 9b Fireworks committee member
Cllr Baber 9b Fireworks committee member
b. Gifts in excess of £25.
NONE
3) MINUTESa.
to receive and approve the minutes of the meeting held on the 22nd May 2007
Item 14 previous minutes delete ‘organised’ insert ‘proposed’
Item 7 include JP took the chair
Item 14 delete April insert May
4h delete ‘there’ insert ‘their’
Subject to the above amendments RR proposed the minutes MB seconded and
they were agreed with eight in favour and one abstention
b. to receive and approve the minutes of the meeting held on the 29th May 2007
RI proposed the minutes, PL seconded and there were agreed unanimously
4) ITEMS CARRIED FORWARD FROM THE LAST MEETING.
a. Traffic Monitoring Waiting for reply from R Constance
b. Footway & Street Lights Waiting for reply from Paul Allen
c. Inventory of Council properties being dealt with by finance committee remove
from agenda.
d. Enfield Park entrance. being dealt with by amenities committee
remove from this agenda.
e. Roughtor Road Letter from Paul Pocket (NCDC) planning
permission is needed and is being applied for.
f. Seat outside Lloyds Bank Waiting for scaffolding to be removed
g. Cllr Ireland. That in future, meetings be recorded, and that any person present may
also record the meeting Seconded by PC at the 22nd May meeting. Discussion
took place DE proposed an amendment ‘that this item is deferred until legal advice
in writing is obtained from NCDC’, this was seconded by AS and agreed with seven
in favour with PC & RI against.
Page number: 063/2007
The amendment being carried the Mayor put it as the substantive motion this was
carried with seven in favour and two against
h. Cllr Ireland. That standing Order No. 33, which states that a member shall stand
while speaking, shall be deleted. Seconded by PC at the 22nd May meeting
After discussion this was carried with seven in favour, one against and one
abstention
i. Cllr Ireland. To Add “No contract shall be signed under hand or under seal
without having first been considered by the finance committee and approved by the
full council.” Seconded by PL at the 29th April meeting, this was agreed with eight
in favour and one abstention
j. Cllr Morris. To amend standing order 17: after the words “giving notice in
writing” add ‘including e-mail’ Seconded by PL at the 29th April meeting. as Cllr
Morris had tendered his apologies PC made the proposal which was amended to
include ‘resolutions can be sent electronically and confirmation will be sent’ this
was proposed by PL seconded by RI and agreed with seven in favour and two
abstentions
k. Review of the ‘Public complaints procedure’
After discussion RI proposed and AS seconded that this item be referred to the
Employment committee this was unanimously agreed.
5) ANSWERS TO PUBLIC PARTICIPATION 22nd MAY 2007 MEETING:
Mrs McCormick re Councillors e-mail addresses on the website
BL proposed and AS seconded that e.mail addresses will be through the website this
was agreed with eight in favour and one against
Mr H Huntley. Regional bus service
PL proposed that a letter be sent to the MP supporting Mr Huntley, seconded by MB
and unanimously agreed.
6) TO ANSWER QUESTIONS FROM COUNCILLORS OF WHICH NOTICE HAS
BEEN GIVEN.
None
7) ITEMS REQUIRING A DECISION:
a. RE:SOURCE. Request to put details on the website and in the newsletter. PC
proposed that council wait for the publicity minutes, RI seconded and this was
agreed unanimously
b. Questionnaire from Dan Rogerson MP re New Authority (circulated to members)
MB proposed this is dealt with by the Mayor, DE seconded and agreed with eight in
favour and one abstention
c. To approve 2006/07 audited accounts. BL proposed that this is deferred until the
19th June meeting, RI seconded and this was unanimously agreed
d. Broadwood Bridge Project. RI declared a prejudicial interest and left the room
BL proposed that £2000 is paid towards this project, MB seconded and it was
agreed unanimously. AS proposed it is paid from the contingency fund, BL
seconded and it was unanimously agreed. RI returned to the meeting
e. Cornwall County Playing Fields Association Request for donation BL
proposed that no donation is made as Camelford does not have a county playing
field, AS seconded and it was unanimously agreed.
f. Charge for the use of CDCDT room for meetings. Dealt with at the finance
committee meeting
Page number: 064/2007
g. Bodmin & District Hospital. Request for sponsorship to cover cost of marquee hire
for hospital fete. Discussion took place around the legality of the payment for a
donation MB proposed that as the council cannot support this request for
sponsorship but if there is something specific needed please contact the council
again, this was seconded by BL and agreed unanimously
8) ITEMS FOR INFORMATION:
a. Poltair Homes. Proposals for Trefrew Road, site layout and street elevations.
BL proposed that AS to look at the details and report back at the next meeting, this
was seconded by MB seconded and agreed
9) APPROVAL OF PAYMENTS:
PL proposed that £142.48 is vired from the contingency fund to the office rent/service
charge budget heading, this was seconded by RR and agreed with eight in favour and one
against.
AS proposed that the contingency fund is un-earmarked, this was seconded by RR and
agreed unanimously
The clerk referred to the money coming in for the ‘love park weeks’ it was agreed that a
cheque for £143.60 is paid from that fund for the banner shown as cheque number 103277
RR proposed that the payments are made, AS seconded and it was agreed with eight in
favour and one abstention
Paid since last meeting
a DD NCDC 37.38 37.38 Monthly Office Rates
b DD NCDC 128.25 128.25 Monthly Car Park Rates
c DD AOL Broadband 29.99 29.99 Monthly Admin
195.62 0 195.62
10) RESOLUTIONS OR RECOMMENDATIONS FROM COUNCILLORS.
a. None
Chq No. Payee Value VAT Total Frequency Allocation
a 103267
103268
103269
Payroll
2610.79
2610.79
Monthly
Clerks Salary
Car Park Salary
P.A.Y.E
b 103270 Celebration fireworks 150.00 150.00
c 103271 David Flower 25.00 25.00 Admin
d 103272 Beachcroft 0.00 186.98 V. A. T.
e 103273 P Solomon 450.83 0.00 450.83 Monthly Town maintenance/
Footpaths/ Enfield Park
f 103274 NCDC Service charge 317.48 55.56 373.04 Annually Office accommodation
g 103275 Joyce Whitehouse Party 60.00 0.00 60.00 Annually Admin
h 103276 Camelford Hall 831.98 0.00 831.98 Annually Admin
i 103277 M Williams 122.22 21.38 143.60 Love Park weeks
j 103278 Petty Cash/Imprest 87.85 87.85 Office supplies
4656.15 263.92 4920.07
b.
Page number: 065/2007
11) CORRESPONDENCE:
a. Cornwall Highways. Notification of road closure on the 24th June for one day
b. Code of conduct training on the 27th July at 19.00 hours
12) PLANNING APPLICATION:
a. None
13) PLANNING APPROVAL NOTICES
a. None
14) PLANNING REFUSAL NOTICES.
a. None
15) PLANNING APPLICATION WITHDRAWN
a. 2007/00496 Listed building consent, replacement of 3 UPVC windows. 2
Chapel Street. Mr & Mrs Bishop
16) COMMITTEE REPORTS:
None
17) REPORTS FROM OUTSIDE BODIES.
a. Camelford Town Forum. Nothing new to report
b. CDCDT. Meeting with John Burton of the RDA
on the 21st June
c. Camelford Youth Club. Nothing new to report
d. Camelford HERS project. The clerk reported on the meeting held
on the 5th June. Three new Heritage guidance book will be available shortly
as will a new Town Trail. Clerk has a copy of each in the office if anyone
would like to see them.
e. Mayors report. The Mayor thanked everyone for the commitment and
support they had shown since he had taken office. The many committee
meetings attended the new ideas that have been floated and the excellent
team work.
Everyone should be aware by now of the mindless damage caused to the
park last Friday night/Saturday morning. Let me tell these miscreants now
so there is no doubt whatsoever. In all cases it is council policy to report all
such incidents of criminal damage against council property to the police and
detected offenders put before the courts.
On the 4th June he attended the CALC meeting re unitary authority bid, a
meeting brief will follow from Sarah Mason
f. Other reports from outside bodies
RI reported on the recent Camelford hall meeting and stated the charges are
to be increased by £1 per session to trustees groups and £1.50 for all other
users
Discussion took place regarding problems with children in the park during
the exam week it was stated that they are required to attend school, Clerk to
get clarification
Clerk to information on infra-red camera’s and lights from ADT
g. Parks for people
AS reported that there is lots of support and donation for the ‘love parks
week’ there will be an open air church service on the 17th June, on the 21st
Page number: 066/2007
June the primary school will be spending the day pond dipping and general
nature work, on the 23rd June there will be activities all day culminating
with a Jazz party
18) NEWSLETTER AND CIRCULARS.
a. Signpost newsletter
19) ITEMS FOR THE 19TH JUNE MEETING.
Traffic diversion for the 1st December
Meeting closed at 21.15 hours
Barry Jordan. Town Clerk
Signed……………………………………………….Chairman of the Council.