CAMELFORD TOWN COUNCIL
Page number: 080/2007
Purpose of meeting: Meeting of the Council
Date: Thursday 5th July 2007
Attendees: Mayor Cllr B. Lush (BL),
Cllrs J. Pearce (JP), M Baber (MB) P. Clark. (PC), D Elliott
(DE) P Lessels (PL) R. Ireland (RI), R Rotchell (RR) A. Shaw
(AS),
Public Participation.
Mark Stockwood spoke reference Camelford traffic control and asked the council to pursue
the following:
Clearway hatch marking be laid down between the Co-op Car Park and Clease Road, in front
of the archway at the Methodist Church and at the turn off to College Road. He also asked
that the traffic control lights on Fore Street be extended to reach the narrow part of High
Street near “Bike Bits” with a cross control from the Co-op Car Park to Clease Road.(Written
copy on file).
Jenny Finch asked the council to reply to the following questions at tonight’s meeting. She
asked if Mr. Jordan has been suspended as a precaution, if a precaution, against what.
How long will this suspension last.
Was Mr. Jordan allowed to address the council and correct Mr. Harman’s statement, as
everyone he has a right to defend his position.
This suspension could cost the people of Camelford thousands of pounds. Has the council
received any confirmation that Mr. Harman’s statement was true or false.(Written copy on
file)?
Mrs. Bonnie Grills spoke to the council stating that the Mayor’s response to Mr. Harman’s
public address reference Mr. Jordan’s alleged perjury was predetermined and he should have
declared a prejudicial interest. Mrs. Grills stated that in her opinion the Mayor should
consider if he is fit to act as Mayor and also his future on the council. Mrs. Grills felt that the
above matter should only have been dealt with “in committee”, she presumed that Cllr
Ireland should be thanked for bringing this matter into the public domain. Mrs. Grills urged
the council members not to mix up the court cases and asked the members two questions:
1) Upon what facts of knowledge did you reach your decision to suspend the Clerk?
2) Are you 100 per cent you have made the right decision.
Mrs. Grills ended by asking the council to reinstate the Mr. B. Jordan forthwith and issue a
public apology from the council.(Written copy on file).
The Mayor stated that an urgent item would need to be addressed tonight “Car Park
machine contract renewal”.
1) APOLOGIES — to receive and approve apologies for absence.
Cllr. Pearce (working). PC proposed that this apology be accepted, seconded MB, all in
favour.
Page number: 081/2007
Apologies cont’d
Cllr Hearnden (illness). BL proposed that this apology be accepted, seconded AS, all in
favour. (A get well card to be sent from the council).
2) RECEIVE DECLARATION OF INTEREST:
a. In respect of items on this agenda.
AS Personal. Item 9F & 9H.
3) MINUTES: To receive and approve the minutes of the Council Meeting held
on 19th June 2007
No record of item 7c receiving a seconder or a vote, this matter to be put on the next
agenda.
Page 070/2007, line 6 to read “PC and MB said they were against... Page 07 1/2007, item
8b, line 4 to read 27thJuly not 29th July.
Minutes approved subject to the above changes. Proposed RI, seconded MB, eight in
favour, one abstention.
To receive and approve the minutes of the council “in committee meeting held on 19th
June, 2007. Minutes approved. Proposed RI, seconded PL, seven in favour, two
abstentions.
4) ITEMS CARRIED FORWARD FROM LAST MEETING:
a. Traffic monitoring — Letter received from County the Council Area surveyor
confirming that the usual summer advisory diversion will be put in place from the
second week of July onwards.
b. Footway & Street lights — C/fwd.
c. Seat outside Lloyds Bank — C/fwd.
d. To allow recordings at council meetings Letter received from Sally Lloyd —Jones
giving legal advice. PC proposed that in future all meetings may be recorded by
members or persons present, seconded RI, three in favour, three against, three
abstentions, casting vote by Chairman in favour of the motion.
5) ANSWERS TO PUBLIC PARTICIPATION 19th JUNE 2007
MEETING: None required.
6) TO ANSWER QUESTIONS FROM COUNCLLLORS OF WHICH NOTICE
HAS BEEN GIVEN: None required.
7) ITEMS REQUIRING A DECISION:
a. Ratification of decision to suspend the Town Clerk — With reference to the decision
made at the meeting on the 19thJlne to suspend the Town Clerk by reason of the clerk’s
arrest by Devon & Cornwall CD as a precautionary suspension. Whilst the decision was
one that the council considers it could properly make to ensure it is not susceptible to
challenge, it is resolved that the decision be confirmed. Proposed PC, seconded RI, six in
favour, three against, namely DE, AS, SM.
Page number: 082/2007
Items requiring a decision cont’d
b. To approve annual return for year 2006/2007 (previously discussed
and
signed at 19th June meeting. Vote missing from rough minutes.
Approved and agree to accounts being submitted to auditors. Proposed
AS, seconded RR, five in favour, RI against, three abstentions, two
abstentions MB and PC after advice from Town Clerk.
c. Beachcroft: Authorisation to request the relevant documentation
reference Julian Harman v Camelford Town Council held by Beachcroft.
Authorisation given to the clerk to write for these documents on behalf of
the council. Proposed PC, seconded MB, eight in favour, one abstention.
d. Beachcroft: Authorisation to send the Beachcroft documentation to
the Town Clerk’s office. Authorisation given. Proposed MB, seconded
SM, all in favour.
e. Change date of third Tuesday meeting. Due to the absence of the clerk
and the acting clerk on holiday BL proposed that the next meeting be held
on the 31St July, 2007, seconded RR, all in favour.
f. Correspondence received by Clerk: RI asked that all correspondence
received before a meeting be included in that meeting. RI saw no reason
not to answer any correspondence received the night of the meeting unless
it required expenditure. This matter c/fwd to the next meeting.
8) ITEMS FOR INFORMATION: None at time of meeting.
9) APPROVAL OF PAYMENTS: RR proposed payments approved and
cheques drawn, seconded RI, all in favour.
Chq
No
Payee Value VAT Total Frequency Allocation
a
b
c
103284
103287
103288
Payroll
2610.79
2610.79
Monthly
Clerk’s Salary
Car Park
Salary
P.A.Y.E.
d 103289 P. Solomon 450.83 450.83 Monthly Town Maintenance/
Footpaths/Enfield Park
e 103290 Chas Whitehead 1000.00 1000.00 Last Payment Reserves
f 103291 CDCDT 300.00 300.00 Admin
g 103292 Ron Hart 824.47 824.47 Acting Clerk’s salary
h 103293 Cllr. A. Shaw 20.40 20.40 Mileage for
meeting
i 103294 Neat Ideas 49.26 8.62 57.88 Stationery
5255.75 8.62 5264.337
f. Mr D. Pierce. Asked for the results of the community impact study that the
council agreed to carry out at the 10th May meeting. The clerk to advise that a copy of
the final document will be sent to all residents.
g. Mr A. Bond. Complained about the number of young persons outside the youth
club on meeting nights. The clerk to advise the youth leader of Mr Bond’s concerns.
12) PLANNING APPLICATIONS:
APPLICATION No 2007/01147 – Land adjacent, Hill Crest, Trevilla Park, Slaughterbridge.
Erection of building to serve as a farm shop, together with the formation of a new access to
serve the development from the existing private drive for N.A & R Risdon. Proposal to object
due to access. Proposed AS, seconded MB, two in favour, four against, three abstentions.
APPLICATION No 2007/01204 – Land off, Daws Meadow, Camelford. Erection of two
dwellings for Mrs C. Lacy Smith. Proposed objection due to over development, building out
of character and removal of trees. Proposed AS, seconded SM, three in favour, three against,
three abstained. Mayor’s casting vote in favour.
13) PLANNING APPROVAL NOTICES.
Application No 2007/00049 land at Inns Park. Sixty two dwellings and associated
works approved.
Application No 2007/00892 17 Warrens Field. Erection of a garden summer house
approved.
Page number 084/2007
Application No 2007/00808 Pennywort Cottage, Trevia. Erection of an extension to
enlarge kitchen approved.
14) PLANNING REFUSAL NOTICES. None.
15) PLANNING APPLICATIONS WITHDRAWN. None.
16) COMMITTEE REPORTS:
a. FINANCE COMMITTEE. BI explained how he and the clerk had changed the
format of the budget sheet. NCDC have offered to visit the clerk’s office and help find
a suitable budget system. RI proposed that NCDC be invited, seconded MB, all in
favour.
The clerk to check if P. Richards new contract was classed as a continuous
employment or new contract.
Minutes of the Finance Committee accepted. Proposed RR, seconded SM, all in
favour.
CAR PARK COMMITTEE. Minutes approved. Proposed MB, seconded DE, all in
favour.
The results of the car park users survey deferred until a final copy produced.
The top left hand side of the coach parking area at Churchfield Car Park to be made
available to cars for parking. Proposed PL, seconded RI, all in favour.
Two disabled spaces to be made available on the left hand side of the doctor’s
surgery. Proposed PC, seconded SM, all in favour.
Repayment of parking permit money to be made from the 10th May until the new
parking order comes into force. Proposed BL, seconded RI, eight in favour, PC
abstained.
Parking meter maintenance contracts to be cancelled and not renewed from the 1st
August. Proposed BL, seconded PC, with the exception of AS who abstained all in
favour.
New wording for Churchfield Car Park order accepted. Proposed PC, seconded MB,
all in favour.
New wording for Town Trust Car Park order accepted. Proposed SM, seconded AS,
eight in favour, PC against.
PL read out correspondence received by Car Park Committee.
17 REPORTS FROM OUTSIDE BODIES:
Camelford Town Forum. Bubbles and Berries event on the 14th July.
Land looked at was unsuitable for a sports ground.
Events calendar.
CDCDT. No report.
YOUTH CLUB. No report.
CAMELFORD HERS PROJECT. No report.
MAYOR’S REPORT. Report received plus apology from Cllr J. Comber.
AS. Reported on 106 agreements reference planning.
BI. Broadwood Path funding in place , work starting 16thJuly. The Mayor thanked BI
and Gemma Shields, NCDC for all the work involved with this project.
Page number 085/2007
PARKS FOR PEOPLE. Clerk read out the report on behalf of Charles Whitehead.
AS thanked all the team for a successful weekend event. The team are looking to
staging another event.
CAMELFORD IN BLOOM. No judge at present but Bruellen Nurseries may supply
a judge.
18 NEWSLETTERS AND CIRCULARS.
Furniture re-use with a difference.
19 ITEMS FOR THE 31ST JULY MEETING.
PL. To discuss what will become of old Primary School site.
Items for the 31st July cont’d
PL. Sub committee meetings, taking of minutes and preferred dates.
RI. Correspondence arriving before start of meeting to be included in meeting.
Impact study publicity.
Ron Hart, Acting Town Clerk