Page number: 096/2006                                                                                                                  

Purpose of meeting: Town Council Meeting.
                                                                                                                                                       
Date: Tuesday 19th September 2006

Attendees: The Town Mayor – J. Finch (JF).
S Elford (SE), R Ireland (RI), B Lush (BL), D. Pierce (DP), A Shaw (AS), M Williams (MW)

PUBLIC PARTICIPATION.
Letter from F Samuel, received too late for this meeting, the Mayor has replied.

1) APOLOGIES: Cllrs Grills (Holiday) Crockford (Holiday) & Sanders (Family illness)
Proposed by DP, seconded by BL, agreed unanimously
Absent. Cllr Clark.

2) RECEIVE DECLARATIONS OF INTEREST:
Prejudicial. Agenda Item Reason
None
Personal Agenda Item Reason
B Lush 13a Blue badge holder
B Lush 17a Made a statement, will not take part or vote.
R Ireland 11d Personal friend

3) MINUTES – to receive and approve the minutes of the Town Council held on the : -
3rd August 2006 – Clerk reported on a change to 6b to include “Cllr Pierce commented that Cllr Lush was electioneering, Cllr lush objected to this and Cllr Pierce apologised unreservedly for his remark.” Subject to the statement being included AS proposed and BL seconded the approval of the minutes, this was agreed unanimously.
7th September 2006 – BL said that the public participation should read Mr Huntley
made comments regarding the Council.
RI had a list of changes which were not accepted. AS proposed and DP seconded the approval of the minutes, four in favour, BL & RI against with one abstention.

4) MATTERS ARISING FROM THE LAST MEETING.
a. .gov.uk website Matt Smith will attend the Council office in College Road on the 26th September between 4pm and 5pm.
b. Chapel Street. BL proposed that this be left on the table, AS seconded and it was agreed unanimously
c. Traffic Monitoring. See Mayors report. attached
d. Brown Information Signs. Nothing further to report.
e. Town infrastructure/Business Park. Waiting for a reply
f. Grit Bins. Waiting for a reply
g. Medical Centre. Clerk has had a phone call from Community 1st, they are prepared to have a public meeting when the plans are ready.

5) ANSWERS TO PUBLIC PARTICIPATION 7TH SEPTEMBER 2006.
None

6) TO ANSWER QUESTIONS OR OBSERVATIONS FROM COUNCILLORS OF WHICH NOTICE HAS BEEN GIVEN.
None




Page number: 097/2006

7) ITEMS REQUIRING A DECISION:
a. Camelford Carnival. Request for free parking permits for carnival week.
DP proposed we do the same as in 2005 which was “that the residents in the Camelford Polling District be offered free parking permits for Churchfield Car Park for the period 30th October to 4th November inclusive. Permit holders to be asked to park in the top half of the car park. Residents will have to collect permits on Friday 27th October from the clerk’s office and will need to provide proof of residence and car registration number. One permit per residence allowed.” This was seconded by SE and agreed unanimously
b. Restormel Borough Council. Democracy declaration for Cornwall. AS proposed that this be left on the table, MW seconded and it was agreed unanimously.
c. Valley Truckle Junction. Cllr Lush stated that the extra houses being built and the land identified for development is going to create more problems at this junction. After some discussion JF proposed that the Clerk write to Highways and find out if the sign in Wadebridge directing traffic through Camelford is going to be removed when the works at Goss Moor are completed, if not would Highways consider a mini roundabout at the junction A39/B3266 Station Road to enable easier access to the A39 and to slow traffic, this was seconded by BL and agreed with six in favour and one abstention.
d. Preservation of benches. The Mayor reported that this is being undertaken.
e. Bus Stop seats. DP proposed that a seat is located at the bus stop in Victoria Road using the old planning permission, BL seconded and it was agreed with six in favour and RI abstaining.
AS proposed that the seat outside Lloyds bank is relocated in Clease Road behind the Bus Stop, clerk to contact NCDC to get permission and ask them if they will do it. This was seconded by SE and agreed unanimously.

8) ITEMS FOR INFORMATION:
a. Westcountry Rivers Trust. Invasive weeds symposium. It was agreed that the Mayor and Cllr Pierce attend.
b. NCDC. Supporting Village Halls. Cllr Lush attended and reported that there was nothing of interest to the Council.
c. Living Streets. No action.
d. NCDC. 30 Market Place. Update on action regarding the UPVC windows and doors.
e. C. C. C. Notice of road closure. Romany to junction west of Trecarne, 4th October for 3 days.

9) CHEQUES FOR PAYMENT.

Chq No. Payee. £. P VAT £ p From
a 103117 CCC tree warden scheme 15.00 15.00 Annual Admin
b 103118 P Richards Monthly Car Park
c 103119 Neat Ideas 265.06 46.39 311.45 Admin
d 103120 P Solomon 295.00 295.00 Town Maint
e 103121 B Jordan (Travel Expenses) 83.55 2.97 86.52 Monthly Admin
f 103122 Camelford Hall 380.00 380.00 137

1,038.61 49.36 1,087.97

AS proposed and MW seconded that the cheques be paid. This was agreed unanimously


10) RESOLUTIONS OR RECOMMENDATIONS FROM COUNCILLORS.
None


Page number: 098/2006

11) CORRESPONDENCE:
a. Lanteglos-by-Camelford Church. Letter of thanks for donation.
b. Letter from G Ferguson. Vandalism. Clerk to write to Mr Ferguson apologising on behalf of the Councils stating that the Council will be contacting the Police to try and stop the vandalism and to ask when the town gets its support officers
c. Letter from CAR. Clerk read letter re bus service.
d. Letter from Margaret Shillaber. Remembrance Day meeting 27th September. Mayor to attend.
e. Letter from Colin Brewer. Chairman of NCDC stating that “As far as the North Cornwall District Council is concerned the Flag of St Piran can be flown with pride

12) PLANNING APPLICATION:
a. None

12.1 PLANNING APPROVAL NOTICES
a. 2006/01457. Riverside, Market Place, Camelford.
b. NC/E/3/C/10. Sir James Smith Community School. Proposed sixth form Common Room.

12.2 PLANNING REFUSAL NOTICES.
a. None

13) COMMITTEE REPORTS:
a. Amenities Committee 6th September 2006.JF proposed SE seconded the report is adopted
b. Car Park Committee 11th September 2006. Cllr Lush questioned how the £3 fine could work, the clerk explained that the money would be put in the machine and the ticked obtained sent to the office with the penalty notice. Questions were asked about the lease for the Town Trust Land. BL proposed “In order for proper scrutiny of the lease I propose that all Councillors receive a draft copy of it at a meeting of the full council, and subsequently see that it is tabled for debate on the following full councils agenda under items for decision, seconded by JF, Clerk will send out draft copy. This was agreed with six in favour with one abstention.
AS proposed the report be adopted, MW seconded and it was agreed with six in favour with one abstention

14) REPORTS.
a. Camelford Town Forum. Meeting on Wednesday
b. CDCDT. Did not acquire land at Tregoodwell.
c. Youth Club. Younger group are designing a logo for their t-shirt.
d. HERS. Nothing to report.
e. Mayors report. Report attached. Newssheet. Subject to changes suggested by councillors AS proposed and SE seconded that the newssheet is produced. This was agreed with six in favour with one abstention.
f. Other reports from outside bodies.
Cllr Ireland gave a report of the Finance training day. Report attached. Clerk to send to all councillors with the ‘budget sheet’ and the ‘case study’ report attached.

15) Newsletter and circulars.
a. NALC. Local Council Review.
b. DEFRA. Rural standards review.



Page number: 099/2006

16) Items for the 5th October 2006 Meeting.
a. Camelford Distributor Road
b. The Council appoint a finance committee. Cllr Ireland.



17) EXEMPT INFORMATION.

TO CONSIDER PASSING THE FOLLOWING RESOLUTION IN RESPECT OF THE ITEMS LISTED BELOW.
AS proposed
“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.
This was seconded by MW and agreed with six in favour and one abstention.

RI left the meeting.
Cllr Lush was advised by Councillors that he had a prejudicial interest not a personal interest and should leave; the Clerk gave the same advice.
Cllr Lush left the meeting asking that it be minuted that is was under protest.

a. Court summons. Court Hearing on the 19th October, Mayor to attend.
The Clerk was instructed to get the information he needed to progress the claim.



Barry Jordan. Town Clerk.




Signed…………………………………….Chairperson.