Page number: 088/2006                                                                                                                    
Purpose of meeting: Town Council Meeting.

Date: Thursday 7th September 2006

Attendees: The Town Mayor – J. Finch (JF).
The Deputy Mayor – Cllr B. Grills (BG)
Cllrs, P. Clark (PC), L Crockford (LC), S Elford (SE), R Ireland (RI), B Lush (BL), D. Pierce (DP), A Shaw (AS),

Public Participation.
Mr Huntley made comments regarding the council.

1) Apologies: Cllrs Williams (Holiday) & Sanders (Holiday)
Proposed by AS, seconded by SE, eight in favour, PC abstained
2) To read, confirm and sign the minutes of the 3rd August.
As there were several objections to the minutes produced and Cllr Ireland had produced a list of amendments Cllr Lush also had an amendment, AS proposed and SE seconded that the minutes be deferred until the next meeting, this was agreed with seven in favour with two abstentions.
The Clerk asked that should councillors have any amendments to the minutes they be given in writing before the meeting.

3) Receive declarations of interest:
Prejudicial. Agenda Item Reason
J. Finch 12c Left the room as the applicants are personal friends.
B Grills 12c Left the room as the applicants are personal friends. B Lush 12d Left the room, lives very close to the property
Personal Agenda Item Reason
B Grills 4f Council are custodian trustee.
B Grills 12d Property opposite place of work
L Crockford 4l Personal friend
L Crockford 17a Works in the criminal justice dept
B Lush 4f Did not vote, Chairman of the trustees
B Lush 7c Member of the church
R Ireland 4f Council rep
R Ireland 11c Refers to his wife
R Ireland 11e Project manager.
S Elford 17b Neighbour owns the land
S Elford 7c Husband is member of the church
The Mayor read out a paragraph of a letter from the Standards Committee referring to the Management committee of Camelford Hall, Cllr Lush said he only needed to declare a personal interest 4f refers. RI pointed out that the reason for the interest has to be mentioned

4) Matters arising from the last meeting.
a. .gov.uk website Clerk to contact NCDC and organise a date.
b. Chapel Street. Nothing further to report
c. Traffic Monitoring. See Mayors report. AS proposed that the clerk write to County Highways asking for extra set of traffic lights in High Street to link with the other sets. This was seconded by RI and agreed unanimously.
d. Brown Information Signs. BL commented on the bad state of signs in Camelford. AS proposed that the council write to Cormac and ask for the signs to be cleaned regularly, this was seconded by BL and agreed unanimously
e. Parking on Town Trust Land. AS proposed that this item be deferred to the Car Park committee meeting on Monday 11th September, JF seconded and it was agreed unanimously.


Page number: 089/2006

f. Camelford Hall. JF proposed that a grant of £380 be made from section 137, this was seconded by AS this was agreed with six in favour, one against with BL & BG abstaining.
g. Letter from Pat Reid re Enfield Park. The Mayor will contact Mrs Reid. The clerk reported that he had had several conversations with the youngsters in the park and he complimented them on their behaviour in recent weeks, the cleanliness of the Park, he also reported that two young lads had come to the office to report that they had broken a swing, on investigation it just needed to replace a U bolt. The clerk also reported that he is trying to get help from people on community service.
h. Celebrity for Christmas Lights. The clerk has contacted the agent of Martin Clunes and is waiting for a reply, Atlantic Radio have agreed to send one of their celebrities.
i. Town Infrastructure. Business Park. See Mayors report.
AS proposed that the council write to NCDC and C. C. C. asking them to identify land for a business park, this was seconded by BG and agreed with eight in favour and PC against
j. Press reports. See 7a
k. Grit Bins. The bins are missing from outside Lloyds Bank and the Countryman Hotel, clerk to write to County Highways to get them replaced.
l. Police Authority. Traffic Warden and the policing of traffic in the town. In future the traffic wardens could come under the umbrella if the Council, not the Police, this could cause problems,
m. Camelford in Bloom. Refer to the amenities committee.

5) ANSWERS TO PUBLIC PARTICIPATION 3rd AUGUST 2006 MEETING:
None

6) TO ANSWER QUESTIONS OR OBSERVATIONS FROM COUNCILLORS OF WHICH NOTICE HAS BEEN GIVEN.
a. Cllr Lush. What in financial terms did the council’s recent civic service cost? The clerk had provided a list of expenses, it was agreed that this is looked at again when the precept is set as the Mayors allowance might need to reflect any change
b. Cllr Pierce. Camelford Football Club. The clerk read a letter of thanks from the football club for the donation of £7500 and apologised that a letter of thanks had not been sent before.
c. Cllr Pierce. Proposed new Medical Centre. The council and the Forum need to have full consultation, the proposal looks to be a great deal larger than the church with only ten parking spaces, it will have a major impact on the area and the council’s car park. Clerk to contact Community First to give a presentation at an open meeting.
d. Cllr Lush. What was the Chain the Deputy Mayor was seen to be wearing when photographed presenting the ‘Camelford in Bloom’ awards in today’s Cornish Guardian Newspaper? After some discussion DP proposed that the clerk get prices for a new chain for the deputy Mayor in the meantime the deputy Mayor to wear the chain complete if necessary. This was seconded by PC and agreed with five in favour, BL, JF & Se against and one abstention.

7) ITEMS REQUIRING A DECISION:
a. Cllr Clarke. Statements issued to the press and public by the Mayor, without Council approval. PC proposed “in future Councillors reports to be circulated to all Councillors” this was seconded by RI. PC & RI voted in favour, all other councillors abstained, during the vote RI tried to influence BL into voting in favour but he declined.
Cllr Clark proposed that “in future councillors restrict their abuse to other councillors only. This did not receive a seconder.


Page number: 090/2006

b. South West Regional Tree Warden Scheme Forum Invitation. Saturday 14th October 10.00am – 4.30pm Boconnoc House, Lostwithiel, Cornwall. BL proposed that Cllr Shaw attend and the Council pay the £15 fee, this was seconded by SE and agreed with eight in favour and AS abstaining.
c. The Methodist Church, Camelford & Tintagel. Request to have 25 free parking spaces in Churchfield Car Park on Wednesday 7th February 2007 for the Ministerial Synod. This will be revisited closer to the date.
d. Request from Mr O Gorur to use Churchfield car Park to site a mobile Pizza, Sandwich and Burger Bar. AS proposed that we refuse the request, BL seconded and it was agreed unanimously.
e. C. C. C. Local maintenance Partnership. Invitation for two representatives to a meeting on the 27th September at 7.00pm, Shire House, Mount Folly, Bodmin. AS proposed that the clerk attend, BG proposed AS attend, this was seconded by JF and agreed unanimously.


8) ITEMS FOR INFORMATION:
a. NCDC Performance Plan 2005/06
b. Cornwall Waste Action. Project co-ordinators Report.
c. North & East Cornwall PCT. Public information Campaign
d. C. C. C. Worried about waste leaflet
e. C. C. C. Notice of Road Closure. A39 between Valley Truckle and Knights Mill Hill, Helstone, Camelford. 9th October for 2 weeks.
f. Parks for people. The Clerk and Charles Whitehead to meet with Kelly Spry-Phare 13th September.

9) Payments made during recess

Chq No. Payee. £. P VAT £ p From
a 103100 P Solomon 50.00 50.00 Town Maint
b 103101 Bodmin Sports Trophies 21.50 21.50 Annually Cam Bloom
c 103102 JA Tarring. Disciplinary Committee. 18.00 18.00 One off Admin
d 103103 B Jordan. ( Travel Expenses) 34.47 34.47 Admin
e 103104 City Electrical factors 148.20 25.30 173.50 Annually Christmas Lighting
f 103105 T Mogford. (Play Area) 135.00 23.63 158.63 Annually Play area
g 103106 P Richards as per contract Monthly Car Park.
h 103107 Beechcroft. VAT Content recoverable 204.75 204.75

Totals 407.17 253.68 660.85

Direct Debits paid During August
I N C D C Office Rates 31.00 Monthly Admin
J N C D C Car Park Rates 114.00 Monthly Car Park
k A O L Broadband Connection 24.99 Monthly Admin


169.99

Cheques for Payment.

AS proposed and BG seconded that the cheques be paid. This was agreed with six in favour and three abstentions.
Page number: 091/2006

l 103109 Tilleys Coaches. Camelford Show 160.00 160.00 Annual Section 137
m 103110 Clarity Copiers 39.00 6.83 45.83 Quarterly Admin
o 103108 B. Jordan. Salary as per contract
p 103111 Inland Revenue 493.76 493.76 Monthly Admin
q 103112 Lappset. (Repair kit) 106.00 18.56 124.56 Enfield Park
r 103113 D G Hayne. Bandstand 4475.00 4475.00 Reserve fund
s 103114 P Solomon 450.83 450.83 Monthly Town Maint
t 103115 Imprest Account/Petty Cash 80.00 80.00 Admin
u 103116 B Lush. Travelling expenses 15.28 15.28 Admin

5,819.87 25.39 5,845.26

10) RESOLUTIONS OR RECOMMENDATIONS FROM COUNCILLORS.
a. Cllr Ireland. Procedures to change procedures. i.e. (i) Proposed change, (ii) Approval by Council of change, (iii) Implementation of change
PC proposed that no changes are made without written consent from the council first. RI seconded and it was agreed with six in favour and three abstentions.
11) CORRESPONDENCE:
a. Restormel Borough Council. Democracy Declaration for Cornwall. Send copies to all members before any decision is made.
b. Tony Mogford Associates. Safety Inspection & Risk Assessment. Some small faults were found in the play equipment, these have all been rectified.
c. e-mail apology from Clare Ireland. The Mayor thanked Mrs Ireland.
d. Trefrew Bridge. Copy of a letter sent from Peter Mugford (NCDC) to David Hazelhurtst (English Nature) and the reply.
e. Peter Mogford. Trefrew Bridge. Request to use land in Enfield Park or Churchfield Car Park for site compound. Clerk to organise a site meeting when the contractor has been appointed.
f. Cornwall Inland Water-ski Club. Request for support for disabled skier to use Park Lake on Bodmin Moor. Clerk to send letter of support.
g. Dan Rogerson MP. Hayle Town Council. Closure of St Michaels Hospital, Hayle. Superseded by events
h. N C D C, Gambling Act 2005. North Cornwall’s Gambling Policy Consultation.
Can be downloaded at www.ncdc.gov.uk Services, Licensing Gambling Act 2005

Cllr Clark left the meeting at 9.30

12) PLANNING APPLICATION:

JF proposed that AS take the chair for item 12c SE seconded and it was agreed with seven in favour with one abstention.
a. 2006/01571. Full Planning. Erection of single storey conservatory. The Old Barn, Valley Truckle. Mr & Mrs Annal. AS proposed no objection, BG seconded and it was agreed unanimously.
b. 2006/01584. Full Planning. Conversion of existing two storey maisonette to two separate flats. 24, Albion House, Market Place, Camelford. J W Developments. AS proposed no objection, BL seconded and it was agreed unanimously.
JF & BG left the room and AS took the chair.
c. 2006/01585. Full Planning. Change of use from Caravan storage site to siting of 39 touring caravans with erection of new shower and toilet facilities. Juliots Well Holiday Park, Camelford. Travelsmith Holiday Ltd. RI proposed no objection, BL seconded and it was agreed unanimously.
JF & BG returned.

Page number: 092/2006

d. 2006/01690. Full Planning. Erection of new dwelling.1 Sportsman’s, Camelford. Mr & Mrs D Sampson. AS proposed refusal, over development of the site, inadequate parking, dangerous entrance and little recreational area, BG seconded and it was agreed with six in favour and two abstentions.


12.1 PLANNING APPROVAL NOTICES
a. 200601123. Lodge Court Barn, Helstone.
b. 2006/01150. Berry Park Barn, Helstone.
c. 2006/01184. Greenacres, Roughtor Road, Tregoodwell.
d. 2006/01309. Land opposite Gable Cottage, Newhall Green, St Teath.
e. 2006/01310. Warrens Yard, Trefrew Road, Camelford.
f. 2006/01377. St Kitts Herbery, Camelford.
g. 2006/01393. 29 Mount Camel, Camelford.

12.2 PLANNING REFUSAL NOTICES.
a. 2006/.01087. Land at Trefrew Road
b. 2006/01157. Penclease House, Clease Road

13) COMMITTEE REPORTS:
Disciplinary Committee meeting 7th August 2006.
Cllr Ireland apologies to be added
AS proposed the adoption of the report, DP seconded and it was agreed with seven in
favour, with one abstention
14) REPORTS.
a. Camelford Town Forum. No Report.
b. CDCDT. Deferred to item 17
c. Youth Club. BL report attached
d. HERS. Clerk reported that twelve target buildings need to take up the offer before the end of the month or it will be allocated to someone else. Work on the Opeways will start at the end of the month and will be finished by the end of December.
e. Mayors report. Report attached. AS proposed a three month trial of the news sheet, this was seconded by BG and agreed unanimously. Info days for the park and play area possible early October.
f. Other reports from outside bodies.
DP, Local Development Group meeting clashes with the C A B meeting
JF could possible attend
g. Amenities Committee rescheduled for the 21st September as the last meeting was inquorate.



15) Newsletter and circulars.
a. NCDC. Building Control Newsletter.
b. NCDC. Business matters
c. East Cornwall CVS Signpost Newsletter
16) Items for the 19th September Meeting.
a. Valley Truckle junction/roundabout. Cllr B Lush
b. Preservation of benches Cllr B Lush
c. Bus Stop Seats Cllrs Pierce and Shaw

Cllr Crockford left the meeting.




Page number: 093/2006


17) EXEMPT INFORMATION.

TO CONSIDER PASSING THE FOLLOWING RESOLUTION IN RESPECT OF THE ITEMS LISTED BELOW.
“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.

a. Court summons. Nothing further to report.
b. Land at Tregoodwell. Information and Report from Cllr Shaw.
BG proposed that the clerk contact the District Valuer to get the upper limit that the council can spend, this was seconded by DP and agreed with five in favour, BL against, and SE abstained.
The members could not decide whether to bid for the land so no further decisions were made.



Barry Jordan. Town Clerk.




Signed…………………………………….Chairperson.