Page number: 046/2006
Purpose of meeting: Town Council Meeting.
Date: Thursday 4th May 2006
Attendees: The Town Mayor – J. Finch (JF).
The Deputy Mayor – Cllr B. Grills (BG)
Cllrs, P. Clark (PC), L. Crockford (LC). S. Elford (SE), R Ireland (RI), B Lush
(BL) D. Pierce (DP) J Sanders (JS).A. Shaw (AS), M. Williams (MW).
Questions & Queries from members of the Public:
Mr E McCormick. At the Parish Meeting on April 24th in answer to a question from
the public, Mayor Jenny Finch replied that Camelford would need to provide 20%
in man/person hours and 5% in cash. Would the man/person hours be on a voluntary
basis? It not then the cost of wages would surely need to be added to the 5%
cash element. Is it ethical and permitted to incorporate bid-related employment
costs into the total requested from the lottery board or is this a cost that
should be met from Town Council funds.
In any event does the Council intend to proceed with the necessary outlay after
their own deliberations i.e without consulting the people of Camelford as they
did over the purchase of the car park and introduction of pay & display?
Mayor replied. We cannot answer this question until we know whether or not we
can apply for the grant. At the moment only the pre-application has gone in and
until we know we will qualify to submit a full application that is all the
information we have.
The consultation with the public has already begun with a suggested design for
the play area being displayed at the Easter Fayre and also on display in the
primary school.
Mr E McCormick. How much of the highly publicised reduction in local precept on
this year’s Council Tax Bill should be classed as a repayment to residents who
were paying both precept and parking charges for 8 full months between July 2005
& April this year? Could a survey be conducted to determine how many individual
residents of Camelford are using the Car Park at 30p per hour and enjoying their
precept saving of 27p per week?
Mayor replied. With regards to the precept any money taken in 2005/06 is set
against the 2006/07 precept so would not be considered repayment. The Council
has not considered a survey as the tax payer will have to pay the costs.
Mrs M Baber. It is CAR’s observation that any comments or opinions that disagree
with Council decisions or viewpoints are regarded as a personal attack against
councillors, and in particular by the Mayor. This is simply not correct. CAR
believes that Camelford Town Council have, on the whole, been a positive and
beneficial influence in Camelford. However, there are issues that CAR and its
members do not agree with and we will continue to raise these points at every
opportunity. We would also like to ask if the Mayor should not just be an
observer and guide at meetings (both Town council and any others she chairs),
allowing a free flow of discussion and viewpoints between interested parties. It
is disappointing that this is not always the case.
Mayor replied. The Council do appreciate that not everyone will agree with
decisions that are made. Before CAR was formed some personal verbal attacks were
made to individual councillors and opinions voiced by councillors at meetings
were misinterpreted resulting in councillors feeling they could not speak
freely. As Mayor, my duty is to ensure that meetings run smoothly and to ensure
they are free from personalities. I am still a councillor and as such am
entitled to my opinion and also to vote.
1. Apologies. None.
2. Minutes of the meeting held on the 18th April.
Item number 11.5 should read Mrs Marshall. Subject to that change the minutes
were proposed by DP, seconded by AS and agreed unanimously.
Page Number 047/2006
3. Receive declarations of interest from members reference items to be discussed
at this meeting:
BG, SE & LC item 12.3 personal. RI item 8.5 personal.
4. Items carried forward from the last meeting.
None
5 Answers to public participation 6th April, 2006
Mayor has replied to Mrs Baber.
6 To answer questions from Councillors of which notice has been given.
1. Cllr Lush. Costings for the Easter Fayre.
• Has Council produced a balance sheet of the profit and losses of this event?
• From which pot is the cost to be met?
Cllr Williams gave an explanation about his comment at the Town Forum meeting.
The Mayor replied that the clown had been paid by a donation; bar-b-q had been
paid for by her, the P A System paid for by donation. The only expense had been
for the St John Ambulance. After some debate the Clerk said he would donate the
£30.00 so the event was free to the Council.
7 Items requiring a decision.
1. Shred it. Data Protection. Document destruction. Clerk gave a report. It was
agreed to approach the District Council with regard to confidential document
destruction.
2. NALC. BL proposed and BG seconded that the Clerk purchase the new edition of
the Local Council Administration by Charles Arnold Baker for £60.00 this was
agreed by ten votes in favour with one against.
3. Annual Return 2005/06. Statement of Assurance. The eight items were approved
individually by the Council. MW proposed that the Council approve the return,
this was seconded by DP and agreed by nine in favour with PC & RI abstaining
because as new councillors they did not have full knowledge of the procedure.
4. Nominations for Mayor 2006/07. MW proposed JF, this was seconded by DP, RI
proposed AS who declined for personal reasons. There were no other nominations.
5. Nominations for Deputy Mayor. AS proposed BG this was seconded by MW. There
were no other nominations.
6. BCTV. Notification of closure. Railing around the bandstand. JF proposed and
AS seconded that this item should be dealt with at the end of the meeting with
the press and public excluded as it contained contract tendering information.
This was agreed by nine in favour PC against and RI abstained.
7. Grass cutting in Enfield Park. BG explained that the grass in the park was
not cut short enough and was causing problems with picking up the dog mess and
would like to see more cuts and the grass to be cut shorter. AS agreed, MW
explained that it may be possible to attach a mulching blade. BG mentioned
community composting, AS stated that this was very expensive. JS commented that
Tinten Manor is running a composting site. Clerk to talk to contractor and get
more details for the next meeting.
8. NCDC Food Safety officer. Request for free parking in Churchfield Car Park.
BL proposed and AS seconded that we reply that the Council cannot agree to his
request.
Page number: 048/2006
9. Letter from Mr E McCormick. The Mayor suspended standing orders so the Mr
McCormick could make a personal statement. Mayor re-instated Standing orders.
With regard to The letter from Mr McCormick dated the 18th April and the
question raised. 1. Covenants: This has been agreed with the PCC. 2. Option 2
car park review. This was not a coincidence it was the best option for
Camelford. 3. Report in C & D Post 13/04/06 the Council has no control over the
press. Some Councillors had also replied. (Copies of all correspondence on file)
With regard to the Electoral register and the questions raised. The Clerk
produced a computer disc and stated that if anyone wanted a copy he would supply
it for £20 to be paid to charity.
10. Proposed closure of Bowithick Tip. AS proposed that the Council write in the
strongest possible terms to Cornwall County Council objecting to the closure.
This was seconded by JF and agreed unanimously. Carry forward to the May
Meeting.
11. Request to send minutes/agendas to Camelford.org for their website. BL
proposed that they are sent, RI seconded and it was agreed by eight in favour,
two against and one abstention.
8 Items for information.
1. B3266, Sportsmans, Camelford. Wait for a reply from Cllr J Comber. c/f.
2. C C C. Traffic diversions and monitoring. c/f.
3. Local Government reorganisation. 20 Local Councils invited to attend. Meeting
at County Hall on the 23rd June. Clerk & AS to attend, if AS is unavailable then
PC will attend.
4. NCDC, land at Valley Truckle. Clerk to reply and refer to the letter from CCC
and point out the danger to children going to school and the sports centre.
5. Letter from Mrs Ireland. Clerk to reply.
6. Letter from Ada McCormick offering help for the 80th year olds tea party.
7. Letter from Ada McCormick re disciplinary procedure. Information sent.
9 Approval of Payments.
MW Proposed the payments, AS seconded and they were agreed unanimously.
10 Resolutions or recommendations from Councillors.
None.
Page number: 049/2006
11 Correspondence
1. Letter of thanks from Lanteglos-by- Camelford Church.
2. Notification from Heritage lottery fund.
12 Planning
1. 2006/00731. Full Planning. Removal of two-storey bay window and installation
of two new windows at first floor level and erection of conservatory. 11,
Roughtor Road, Tregoodwell. P Shave & L Cornell.
AS proposed no objection, MW seconded and it was agreed unanimously.
2. 2006/00754. Full Planning. Erection of single storey extension. 12, Fenteroon
Road, Valley Truckle. Mr & Mrs A Paramore.
AS proposed no objection, BG seconded and it was agreed with ten in favour with
one abstention.
3. 2006/00740. Full Planning. Retention of metal gantry over the entrance to the
park originally installed for Christmas lights. Enfield Park, Camelford.
Camelford Town Council. BG proposed no objection but would like to see the
gantry painted black, JF seconded. It was agreed by five in favour, three
against and three abstentions
13 Approval Notices.
1. 2006/00500. Jacksons Barn, Victoria Road, Camelford.
2. 2006/00201. Indian King Art Centre, Camelford.
3. 2006/00414. 3 Daws Meadow, Camelford.
14. Refusal Notices.
None
15. Committee reports.
None.
16. Reports from representatives on outside bodies.
1. Camelford Town Forum.
The Mayor reported that £1,500 has been granted from NCDC, Cllr Ellison
questioned the need for an end of year report, the guest speaker for the 21st
June meeting will be the Malcolm Price planning officer NCDC, the Forum to write
to Richard Fish and thank him re the road works, Trefrew Bridge funding sources
environmental trust and awards for all. Fireworks committee are fund raising,
Chapel Street, Cllr J Comber is aware of the problems awaiting meeting with Paul
Allen. BUS Service in the Town, Cllr B Lush has a letter which will be passed to
the town council, the path by the river was discussed and a date for renaming
the Pre School, the primary school had a good ofsted report and the youth club
are hoping to add an extra unit.
2. CDCDT. Met last week, trying to get a meeting with NCDC.
3. Youth Club. Meeting on Monday 8th May.
4. HERS. The Clerk gave a report based on figures received today and it now
looks as if all the works will be completed by the end of the year with English
Heritage making up the shortfall in funding.
17. Newsletters and Circulars.
1. Clean Neighbourhood and Environment Act. Dig Fouling. The Clerk reported that
the dog bin in the car park had been burnt out. BL proposed that it is replaced,
JF seconded and it was agreed unanimously.
2. Review of Standing Orders and Financial regulations. It was agreed that the
Council would meet on the 19th June 2006 at the CDCDT.
3. Lowermoor Public meeting. BL reported that the group are pressing for a full
investigation into what happened, and a possible ‘cover up’ is being
investigated, there is a need for better screening and better records, a full
health analysis from independent people and this sort of accident should never
happen again. Charges of corporate manslaughter could follow.
Page number: 050/2006
18. Items for the 18th May agenda
Brown Signs.
August Bank Holiday Fayre.
Lowermoor Victim Support Group.
Processing of invoices. To be dealt with on the 19th June
AS apologised for his absence on the 18th May.
19. To consider passing the following resolution in respect of the items listed
below.
“That the press and public be excluded from the meeting for the following items
of business on the grounds that they involve likely disclosure of information
prejudicial to the public interest as defined in the Local Government Act 1972”.
Contracts for Bandstand.
Proposed by JF, seconded by AS and agreed unanimously.
Barry Jordan, Town Clerk
Signed Chairperson……………………………………