Page number: 052/2006                                                                                                                                   
                                                                                                                                                               
Purpose of meeting: Annual Meeting of the Council.

Date: Thursday 18th May 2006

Attendees: The Town Mayor – J. Finch (JF).
The Deputy Mayor – Cllr B. Grills (BG)
Cllrs, P. Clark (PC), L. Crockford (LC). S. Elford (SE), R Ireland (RI), D. Pierce (DP) J Sanders (JS).M. Williams (MW).

Questions & Queries from members of the Public:
None.

1. Election of Mayor for 2006/07.
Cllr J Finch proposed by MW & seconded by DP on the 4th May. There were no other nominations. This was agreed with eight in favour with PC against.

2. Election of Deputy Mayor for 2006/07
Cllr B Grills proposed by AS and seconded by MW at the 4th May. There were no other nominations. This was agreed by seven votes in favour with PC & RI against
The Mayor adjourned the meeting for press photos to be taken.

3. Apologies. Cllrs Shaw & Lush. LC proposed and SE seconded that we accept their apologies. This was agreed unanimously

4. To read, confirm and sign the minutes of the meeting held on the 4th May.
RI questioned item 18.processing of invoices stating this was going to be done at the meeting on the 19th June. This was agreed. Subject to that inclusion DP proposed and JS seconded that the minutes be approved. This was agreed unanimously

5. Receive declarations of interest from member’s reference items to be discussed at this meeting as recorded in the register of interest.
SE 10.1, 10.7, 17.1, 17.5; LC 10.1, 10.4; BG 7.3, 17.4; MW 11.7, 17.1, 17.5; JS 17.5; PC 11.7, 17.1, 17.4;

6. Items carried forward from the last meeting.
1 Grass cutting in Enfield Park. The Mayor reported that she had spoken with the contractor and he would try and cut the grass again this week. The clerk reported that if the council wanted more cuts it would cost £100 per extra cut.
2 B3266 Sportsmans. The clerk read a letter from NCDC. c/f.
3 Traffic monitoring. c/f.
7. Ongoing Items.
1 C C C Co-op corner. The clerk read a letter from C C C noting our requests for changes and stating that there will be a safety audit undertaken for the scheme and during the audit he will discuss the requests with the panel.
2 Chapel Street. The Mayor reported that a meeting with the Police C C C, County Councillor J Comber, Cllr Crockford and the clerk. In conjunction with Cllr Comber who had agreed to help with the funding a survey is to be undertaken with the residents of Chapel Street. c/f.
3 Camelford in Bloom. RI to put a page reminder in the Forum magazine and clerk to produce posters. c/f.
4 Trefrew Road. Signs. Reply from the Area Surveyor. Discussions have taken place and some new features will be installed including hazard marker posts and ‘SLOW’ road markings to try and raise attention of drivers.

8. Answers to public participation 6th April, 2006
None

Page Number 053/2006

9. To answer questions from Councillors of which notice has been given.
None.

10 Items requiring a decision.
1. Victim Support, request for a donation. JF proposed no further action, this was seconded by MW and agreed by eight votes in favour with one abstention.
2. Closure of Bowithick Tip. Letters received from J E Tarrant, Tintagel Parish Council and A R Tassart reiterating the views of this council.Mayor had spoken with C C J Comber who was hopeful that the tip would remain open for three days two week days and one day over the weekend, but people should keep writing objecting to any closure.
3. Trevia Sewerage Pumping Station. Complaint of strong smell. RI reported that the blockage causing the smell had been cleared. Clerk instructed to try and get the plan of the sewerage pipe system and details of Farriers Green and Courtyards from SWW. c.f.
4. Invoice from J Harman. JF proposed that this item is dealt with in committee, BG seconded and it was agreed by eight in favour with PC against.
5. August Fayre. The Mayor reported that it is possible that the Forum will take this on and run it late afternoon on Saturday 26th August.
6. Brown Tourism Signs. MW said that there are brown signs all around the town but nothing to show what is in the town, museum, TIC, Library, park/picnic area etc. Clerk to check with County Council.
7. Lowermoor Victim Support Group. BG suggested that the Council should offer full support to get the testing done for all people in the area. RI said he had offered his help in setting up the website as he does with C A R. it was agreed that the clerk should write a strong letter to Dr Smith requesting testing for all. Copies to all councils in the area, the County & District Councillors and the support group.
8. Processing of invoices. c/f to 19th June.
9. The Fire Company. BG proposed no further action, JF seconded and it was unanimously agreed.
10. Unlawful posting of stickers on car park machines. The clerk made a report of tickets that had been put on the machines. The Police had been made aware of the incident.
11. Tickets for car park machines. The clerk reported that tickets needed to be purchased and gave the prices of tickets that could be stuck on windscreens and could have advertising on them. JF proposed and BG seconded that a letter be sent out to all traders in the town and the Chamber of Commerce asking if they would be prepared to advertise on the tickets. This was agreed by eight votes in favour with one abstention.

11 Items for information.
1. NCDC Building Control Newsletter. received
2. NCDC. Local development framework. Received.
3. C.C.C. Waste development framework report. Councillors to read before the next meeting if possible.
4. Heritage lottery fund. Notification that the pre-application would be dealt with as a priority after the 18th May
5. Camelford Pre-School and Childcare Centre. Letter of thanks.
6. C.C.C. Minerals and waste development framework. Received.
7. English Nature River Camel Valley SSSI. Circulated to members. PC asked if it was a main water course or a tributary. Clerk to contact Environment agency to ask for the river to be cleaned out. This item to be passed to the amenities committee
8. ODPM. Local authority Byelaws. Discussion paper received.







Page number: 054/2006

12 Approval of Payments.

















BG Proposed the payments, MW seconded and they were agreed unanimously.

13 Resolutions or recommendations from Councillors.
None.


14 Correspondence
1. Camelford Forum. Letter of thanks for the grant.
2. Camelford Youth Club. Letter of thanks for allowing them to have a stall at the Easter Fayre.
3. Letter from Mrs Christine Moody Southdown, Bath. Pass to Lowermoor support group.
15 To Appoint Committees for 2006/07
1. Amenities. Cllrs Crockford, Elford, Sanders, Shaw, & Clark.
2. Christmas Lighting. Cllrs Crockford, Elford & Grills.
3. Disciplinary. Cllrs Finch, Grills, Williams & Ireland.
4. Planning. Cllrs Grills & Shaw.
5. Churchfield Car Park. Cllrs Finch, Grills, Pierce, Shaw, Williams & Clark.
JF proposed approval of the appointments, LC seconded and it was agreed by seven in favour with two abstentions.
16 To appoint councillors to serve on outside bodies.
1. Town Forum. Cllrs Finch & Pierce with Cllr Elford (reserve).
2. CALC Local Cllr Lush.
3. Camelford Hall. Cllr Ireland.
4. CCC Local meetings. Cllr Finch.
5. Police Liaison. Cllr Lush.
6. Camelford Youth Club. Cllr Williams.
7. CAB. Cllr Pierce.
8. North Cornwall Age Concern Mini Bus. Cllr Pierce.
9. Bodmin Moor & Camelford IAP Town Clerk.
10. North Cornwall Publicity. Clerk to check.
11. East Cornwall RTP. Cllr Elford.
12. Tourism. Cllr Finch.
13. Sports Council. Cllr Pierce.
14. H.E.R.S. Town Clerk.





Page number: 055/2006

17 Planning
1. 2006/ 00806. Full Planning. Conversion of single dwellings into two units of residential accommodation. 5 Chapel Street, Camelford. Mr & Mrs Pooley.
MW proposed no objection to the planning but concerns were expressed about the lack of parking, SE seconded and it was agreed by seven in favour with PC abstaining.
2. 2006/00809. Full Planning. Demolition of existing extension and erection of single storey rear extension. 18 Tregoodwell, Camelford. Ms J Allen & Mr R Hartland. BG proposed no objection, DP seconded and it was agreed unanimously.
3. 2006/00856. Full Planning. Demolition of outside toilet and construction of lean to extension together with installation of velux roof light to existing structure. 4, Chapel Street, Camelford. Mr A Wheldon. BG proposed no objection, DP seconded and it was agreed unanimously.
4. 2006/00857. Full Planing. Erection of extension. 18 Mill Lane, Camelford. Mr P Willoughby. BG declared an interest and left the room, RI proposed no objection, DP seconded and it was agreed by six in favour with PC abstaining.
5. 2006/00860. Full Planning. Erection of dwelling. Land at Deer Park, Helstone. Mr & Mrs D & A Goodman. BG Proposed no objection, MW seconded and it was unanimously agreed.

18 Approval Notices.
1. 2006/00517. Lorien, Fore Street, Camelford. formation of hard standing.
2. 2006/00198. Sir James Smith Community School, Dark Lane, Camelford. Additional car parking.
19. Refusal Notices.
1. 2006/00564. Change of use of barn (former mining office) to dwelling. Trewalder House, Trewalder. Mr J Ward.

20. Committee reports.
None.
21. Reports from representatives on outside bodies.
1. Camelford Town Forum.
The Mayor reported on the meeting held on 17th May, August Fayre will probably be on 26th August. NCDC have offered a grant of £1,500 subject to certain conditions. Trefrew Bridge, The landowner has asked for land to be returned but this will not affect the footpath, CCC need to adopt the path to complete the funding application. The front page of the newsletter will be the centenary of the Camelford Show. Fireworks, donations are coming in, there will be a quiz on 28th May, Safari supper with raffle. The County Councillor has met with Paul Allen re pavements at Sportsmans and there is going to be a speed advisor at Valley Truckle. Bowithick Tip, Janey Comber CC is hopeful it will not close. Youth club, full to bursting. Concerns were expressed about the staffing at Camelford Police Station
2. CDCDT. Nothing to report.
3. Youth Club. Nothing extra to report. Everything going very well.
4. HERS. The Clerk reported that the original £195,000 is still available and there is an extra £3,188 from English heritage. The works must be started by the 30th September 2006 and final accounts are to be complete and grant claims made by March 2007.
5. C.A.B. DP reported that the Manager of the Credit Union would like to address the Council.


22. Newsletters and Circulars.
1. Clerks & Councils Direct.
2. Local Council Review.


Page number: 056/2006

23. Items for the 1st June agenda
Mayors Charity. (Information)
RI apologised for his absence on the 1st June.


19. To consider passing the following resolution in respect of the items listed below.
“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.


Minutes of the Council in Committee 18th May 2006.



Barry Jordan, Town Clerk



Signed Chairperson……………………………………