Page number: 030/2006                                                                                                                                   

Purpose of meeting: Town Council Meeting.

Date: Tuesday 21st March 2006

Attendees: The Town Mayor – J. Finch (JF).
The Deputy Mayor – Cllr B. Grills (BG)
Cllrs, P. Clark (PC), B. Lush (BL) Cllr R. Ireland (RI), D. Pierce (DP) A. Shaw (AS), M. Williams (MW).

Questions & Queries from members of the Public:
Letter from Mrs B Oliver was read, The Mayor thanked Mrs Oliver for her letter and stated that the Council does appreciate the work of the PCC and if they want extra grant money this should be done before the end of October. MW & DP responded to the letter and apologised for any misunderstandings that had arisen.
Letter from Mrs Ireland. Notice in board in Market Place. The Clerk said that he in consultation inserted the notice to protect the integrity of the Council form outside interference.
Letter from Mrs Ireland asking why the sum of £500 was mentioned re the consultation exercise. The Clerk responded that he did not know why that figure had been published as he felt that the cost was far higher. More in the region of £700.
Letter from V Waite & L Rosen re speed of traffic in Chapel Street. Clerk instructed to put this item on the next agenda, send a copy to County Highways and inform the people of the Council’s action.
Letters from Mr A G T Jeal. Clerk instructed to send copies to our insurers and National Association of Local Councils for professional advice.

1. Apologies. Cllrs S. Elford, (Holiday). L. Crockford & J Sanders (working)

2. Minutes of the meeting held on the 2nd March 2006
Minute N0. 025/2006/13/7/2. RI said that his report did not contain a derogatory statement. The Clerk stated that he had asked RI for a copy of his report. RI furnished copies of the report and moved that the word ‘derogatory’ be removed.
DP proposed that the minutes be approved subject to the removal of the word derogatory. MW seconded and the minutes were agreed by six votes in favour with two abstentions.
3. Receive declarations of interest from members reference items to be discussed at this meeting:
None.
BL moved a point of order 82. That agenda item 15/2 is carried forward to the next meeting.
4. Items carried forward from the last meeting.
1. Mirage seating. AS asked if the council could provide one of these in the park. JF proposed that the clerk get full details and prices, seconded by BG and agreed by six votes in favour with one against and one abstention.
2. Easter Fayre. Nine confirmed stalls at present, P.A system, Blossom the Clown, the Guides will be running a competition and a game; there will be a bar-b-q and hopefully an ice cream van.
3. Letter from Legal Services NCDC. The clerk read a letter from Sally Lloyd-Jones confirming that letters from the public do not have to be read out in their entirety nor should defamatory statements from the public “even if a Council publishes material from a third party that could amount to defamation, it too could be responsible for publishing material, albeit the council is not the author”.
4. Book of congratulations for HM Queen Elizabeth II 80th birthday
BL proposed and AS seconded that the council engage the services of Wakefields Printers to produce the book at an approximate price of £100. Black cover with gold lettering to read “H M Queen Elizabeth II, From the residents of Camelford, on the occasion of your 80th Birthday”. The town crest to be printed on the inside page. This was agreed by seven votes in favour with one abstention.


Page number: 031/2006

5. Answers to public participation 17th January 2006
None

6. To answer question from Councillors of which notice has been given.
None.

7. Items requiring a decision.
1. Application from Camelford TIC for a grant.
AS proposed the Council make the same grant as last year of £200, this was seconded by BL and agreed by seven votes in favour with one abstention. LGA 1972 section 144.
2. NCDC Private Water supply at Tregoodwell.
The clerk read a letter from NCDC asking the council to place a sign near the spring at Tregoodwell informing people that the water contains ‘ecoli’ and ‘coliforms’ JF proposed and BL seconded that the Council do not accept the responsibility and return the documents to NCDC. This was agreed unanimously.
3. CRCC. MCTI Workshops 5th April 2006. Mayor will attend.
4. Letter from CAR. Refusing to pay invoice of £3.20 for photocopying. BL proposed no further action, AS seconded and it was agreed by six votes in favour with two against.
5. Proposals from Cllr Williams.
a) MW proposed that the Council employ someone to help with the secretarial work on a part time basis perhaps one day a week to start with to help with the bid for ‘Parks for People’ bid.
BG suggested the Council look toward the Forum for help.
AS seconded the proposal and it was agreed by seven votes in favour with PC against.
MW proposed that there should be a selection committee of three people to vet the applications and proposed the Mayor, Deputy Mayor and one other.
This was seconded by AS and agreed by seven votes in favour with PC against.
JF proposed the Clerk make up the selection committee as he would have to work closely with the person concerned.
AS seconded and it was agreed by six votes in favour with two abstentions.
b) MW asked about moving the recycling signs in Churchfield Car Park.
The clerk reported he had spoken with David Jenkins at NCDC and the work was in hand.
c) Erection of directional signs outside of the town.
BG proposed that we contact Cornwall County Council to request that Brown Tourism sign be erected for Camelford. This was seconded by MW and agreed by seven votes in favour with one abstention.

8. Items for information.
1. St John Ambulance. Dedication of new crusader ambulance. Mayor attended.
2. NCDC. Medium term financial plans. Received.
3. Devon & Cornwall Police Liaison meeting. 27th march in Launceston. BL will attend.
4. Letter from C A R. Para 5 mediation. Received.
5. Council Tax Bills. MW stated it was good to see that Camelford had been able to reduce the tax by 30% when all the other had gone up.
6. Letter from C. Ireland. Re: Camelford Hall. The Mayor apologised to the Hall Committee for the oversight and assured them that it would not happen again.
7. Report from A Shaw. Re Council meeting 2nd Feb.
8. Cornwall County Council. Town regeneration Group. Electronic copies to MW & RI send on floppy disc to BG & DP.




Page number: 032/2006


9. Approval of Payments.
£ p V A T £ p
1. Neat Ideas. 111.45 19.50 130.95
2. David Flower. 30.00 30.00
3. A N Y Ground work 303.00 303.00
4. Plant Scape 385.00 67.38 452.38
5. Stephen’s Home Hardware. 30.19 30.19
6. Football Club Rent Refund 45.00 45.00
7. SLCC 75.00 75.00
8. North Cornwall Glazing 650.00 113.75 763.75
9. NCDC. Trees in Enfield Park 10% 70.00 70.00
10. Clerks expenses 39.66 39.66
11. P Richards. Car Park. As per agreement.
12. Ambulance Hall. Rental 15.00 15.00
13. Camelford TIC 200.00 200.00

Total 1,954.30 200.63 2,154.93
AS proposed and MW seconded that the accounts be paid. This was unanimously agreed.

10. Finances.
1. BARCLAYS. Statement of Current Account.
(1) Current Balance 14.03.06 £10,088.54
2. BARCLAYS. Statement of Tracker Account.
(1) Current Balance £37,234.71
3. NS&I. Statement of Investment Account.
(1) Current Balance £17.920.23
4. Petty Cash Account
(1) Current Balance £95.48

Total £65,338.96
Clerk explained that the cheque from the NS&I account had just been received and will be shown on the next agenda in the tracker account.
11. Correspondence.
1. Letter of thanks from Sir James Smith’s School for supporting ‘Through Schools’
2. Letter from Sir James Smith’s School annual presentation of certificates. Cllr Williams, Cllr Lush and the Clerk will attend.
3. Letter from C A R re Vice Chairman. The clerk stated he understood that the vice chairman was authorised to speak on behalf of that organisation but did not have the authority to speak on or issue instructions on behalf of the Council.
4. Letter from Mrs Plummer. (Circulated to members) kept on file.
5. Letter from Mrs Shirley Flanders. (Circulated to members) kept on file.
12. Planning.
1. 2006/00414. Full Planning. Revised design to previously approved application under 2003/0096 namely the addition of bedroom at first floor level. 3 Dawes Meadow, Camelford. Mr J Titcombe.
AS proposed no objection but asked the Clerk to make an observation to the planning authority that the window in the extension overlooks the next property.
BL seconded and it was agreed unanimously
13. Approval Notices.
1. 2005/02647 Juliot Wells Holiday Park, Camelford. Erection of single storey extension to provide new reception and office.




Page number: 033/2006

2. 2005/02648. Land at Victoria Road, Camelford. Revised details to previously approved application for the erection of changing room under 2004/00852. Mr W R Kitto.
3. 2005/02673. Change of use from one bedroom flat and ancillary/annexe accommodation to three bedroom dwelling together with provision of dedicated parking and amenity area. Mr R E Ellison.
4. 2005/02701. Smithy Court, Anvil Road. Camelford. Provision of CCTV camera. Cornwall County Council.
5. 2005/02703. Conservative Club, Market Place Camelford. Provision of CCTV camera. Cornwall County Council.
6. 200502801. Land at Hallworthy, Camelford. Erection of detached dwelling. Mr R Baker.
14. Planning refusals
1. Topfield Farm, Valley truckle, Camelford. Refusal of Certificate of Lawful use or development. Mr S T & Mrs M L Meacher.
15. Committee reports.
1. Amenities Report. 28th February 2006. AS proposed the report is adopted. MW seconded and it was agreed. The next meeting of the committee will be on March 28th 7.00pm in the CDCDT office.
2. Car Park Sub-Committee deferred to next meeting.
16. Reports from representatives on outside bodies.
1. Camelford Town Forum. Mayor gave report. Attached appendix I
2. CDCDT. Nothing to report.
3. Youth Club. BL reported that the youth club is full and they have to open more often, looking at expanding premises and the club is going from strength to strength.
4. Camelford HERS project. Nothing to report.

17. Items for the 21st March agenda
Review of outside bodies.
Traffic in Chapel Street.
Progress of the Easter Fayre.


18. Council in Committee minutes 2nd March 2006.
Cllr Ireland objected to the minute re contract completed by the Mayor, discussion took place which
MW suggested it should be held in committee.


19. To consider passing the following resolution in respect of the items listed below.
“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.

Proposed by JF seconded by BG and agreed.


Barry Jordan, Town Clerk




Signed Chairperson……………………………………