Page number: 023/2006                                    `                                                                                          

Purpose of meeting: Town Council Meeting.

Date: Thursday 2nd March 2006

Attendees: The Town Mayor – J. Finch (JF).
The Deputy Mayor – Cllr B. Grills (BG)
Cllrs, P. Clark (PC), Cllr S. Elford (SE), R. Ireland (RI), D. Pierce (DP) A. Shaw (AS), M. Williams (MW). L. Crockford (LC). J Sanders (JS).

Questions & Queries from members of the Public:

1. Apologies. Cllr B. Lush (Holiday). JF proposed that Council approve AS seconded and it was agreed unanimously.
2. Minutes of the meeting held on the 21st February 2006
Proposed by DP seconded by RI and agreed by nine votes in favour with one abstention.

3. Receive declarations of interest from members reference items to be discussed at this meeting:
MW. Personal interest item 10. 3. & 11.2

4. Items carried forward from the last meeting.
1. Flats at Highfield Park and Mount Camel.
AS proposed and MW seconded that the Clerk write to NCDC expressing councils concern over the dirty state of the entrances and stairs. This was agreed by nine votes in favour with one abstention.

5. Answers to public participation 17th January 2006
Mayor stated that the letter and e-mail from Mr McCormick had been sent for legal advice
Mayor reported on the death of a past Mayor Mr Bill Perry. Clerk to send a letter to the family offering condolences.

6. Items requiring a decision.
1. H.M. Queen Elizabeth 80th Birthday celebrations.
DP proposed and AS seconded that there is a book of congratulation in the library between now and June for people to sign
A ‘Tea’ for those in the community 80 years old this year.
This was agreed with eight votes in favour, one against and one abstention.
2. Public participation at meetings. During the debate PC asked the Clerk if letters to Councillors should be replied to, the Clerk replied that it is always good practice to reply to correspondence although there is no law saying that a Councillor has to reply, that has to be left to the discretion of the Councillor.
JF proposed “any questions or queries concerning Council Business are handed to the Clerk 3 days before a meeting. These will be read out and answered if possible at the meeting. Anything pertaining to an individual Councillor will be dealt with separately.” This was seconded by AS and agreed by eight votes in favour and two against.
3. C A R requested list of people who had sent in letters for the car park review. The Clerk reported that in accordance with the freedom of information act they would be sent within the 21 working days.




Page number: 024/2006


7. Items for information.
1. Burrows Guides. Clerk gave update on progress report


8. Approval of Payments.
£ p V A T £ p
1. Clarity Copiers 12.15 2.13 14.28
2. Petty Cash 100.00 100.00
3. Siemens. Copier quarterly rental. 128.99 22.57 151.56
4. Clerks Salary. As per Contract.

Total 241.14 24.70 265.84
MW proposed and SE seconded that the accounts be paid. This was agreed by nine votes in favour with 1 abstention.


9. Finances.
1. BARCLAYS. Statement of Current Account.
(1) Current Balance 24.02.06 £9,428.77
2. BARCLAYS. Statement of Tracker Account.
(1) Current Balance £37,234.71
3. NS&I. Statement of Investment Account.
(1) Current Balance £27.920.23
4. Petty Cash Account
(1) Current Balance £5.40

Total £74,589.11
Questions were asked about the £10,000 difference from last month and it was explained that the Grant for the football club and the gratuity had been paid.
10. Correspondence.
1. Letter from C A R. re membership. The clerk reported that the response to the letter sent from the council refers to their constitution which states that anyone living in Camelford over the age of eighteen can become a member.
2. Letter from C A R requesting that correspondence is not answered by the Clerk or Mayor only from the council
3. Letter from Mrs J Williams. Re: poster that appeared in the town.
4. Letter of thanks for booklet from Mr R D Phillips.
11. Planning
1. 2006/00278. Full Planning. Erection of extension. Claremont, Helstone. Mr & Mrs Seaton. BG proposed refusal on the grounds of overdevelopment of the site and not in keeping with the area. This was seconded by AS. There were four in favour, four against with two abstentions. The Mayor used her casting vote in favour of the proposal.
2. Sir James Smith School. Proposed adult and community learning centre and additional car parking. AS Proposed no objection, MW seconded and this was agreed by nine votes in favour with one abstention.


12. Approval Notices.
None.





Page number: 025/2006


13. Reports from representatives on outside bodies.
1. Churchfield Car Park Sub-committee 22nd February 2006.
AS moved the report be adopted and this was seconded by BG and agreed with seven in favour with three abstentions. Discussion took place on the content of the ‘Options’ for the car park. After amendments being agreed JF proposed and AS seconded the adoption of the document (Appendix 1) one to be sent to every household in the community. This was agreed by nine votes in favour with one abstention
2. Camelford Town Forum. Next meeting on the 15th March.
3. CDCDT. AS reported that there had been a meeting on the proposed Farmers Market and more information will be available shortly. BG made a report attached (Appendix II)
4. Youth Club. MW reported that the ‘Grease’ evening had been a tremendous success, nothing else to report.
5. Camelford HERS project. The Clerk reported that he had attended a meeting that morning. Of the money allocated for the scheme not much had not been taken up.
6. Clerks Report.
Clerk reported on a letter from the Insurance Company. It was agreed that RI send details of the parade to the Clerk to send to the insurance company.
7. Councillors Report.
1. PC read a report as a reply to MW from last meeting. Attached (Appendix III)
2. RI read a report on the poster that had appeared in the Town. His report included remarks about another Councillor, the Mayor interjected on two occasions to try and stop him. He finished his report which been received and attached (Appendix IIII)
3. The Mayor reported on the SMP Play seminar and talked about a mirage swing. (Appendix IIIII)
A card of thanks from Julie Fairman the Girl Guide District Commissioner.
Suggested an Easter Fayre. Discuss at the next meeting

14. Items for the 21st March agenda
Mirage Seating.
Easter Fayre.


15. To consider passing the following resolution in respect of the items listed below.
“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.

Proposed by BG seconded by AS and agreed with eight in favour with two abstentions.


Barry Jordan, Town Clerk




Signed Chairperson……………………………………