Page number: 072/2006                                                                                                                              

Purpose of meeting: Town Council Meeting.

Date: Thursday 6th July 2006

Attendees: The Town Mayor – J. Finch (JF).
The Deputy Mayor – Cllr B. Grills (BG)
Cllrs, P. Clark (PC), R Ireland (RI), B Lush (BL), D. Pierce (DP), A Shaw (AS), M. Williams (MW).

Public Participation.
Mrs M Baber read a letter that had been sent by her in reply to a letter from the Mayor, The Mayor responded by reading the letter that she had sent to Mrs Baber. Mrs Baber made accusations of wrongdoing at the council and the Clerk, she accused the Clerk of telling untruths at which point the Mayor suspended the meeting for 15 minutes and asked Mrs Baber to leave the meeting. The Mayor then left the room. Mrs Baber refused to leave after being asked for the second time & continued her accusations toward the Council and the Clerk at this point the Deputy Mayor called the Police.
1. Apologies.
Cllrs, S. Elford (Ill), J Sanders (Family illness) L Crockford will be late. AS proposed that the apologies are accepted, DP seconded and it was agreed with seven in favour with one abstention.

2. Minutes of the meeting held on the 29th June.
MW proposed that the minutes are adopted; this was seconded by JF and agreed, four in favour with four abstentions.

3. Declarations of interest.
JF 13.7 Prejudicial, DP 4.2 Personal, BL 4.2, 8.4, 11.1, 13.2, 13.9, 17.3 Personal, BG 13.9 Personal, MW 8.4, 13.9 Personal, JF 13.5 Personal.
4. Items carried forward from the last meeting.
1. That the council look again at whether the council support capital projects and/or include running costs.
BL Opposed any change to current policy, AS agreed, DP stated that some organisation needed ongoing support even if it is only £25 per year. The Clerk suggested that the council could ask local groups to submit a request by the end of September each year supported by accounts and they could be included in the estimates at the end of the year and included in the precept. BG agreed with this and it was agreed that this should be carried forward.
2. Camelford & District Welfare Mini-Bus. Carry Forward.

5. Ongoing Items.
1. Chapel Street. Letters had been circulated to all residents. From the replies it is proposed that there should be a no entry from the A39 up Chapel Street and three road humps to slow traffic, this will probably be introduced in the spring of 2007. c/f
2. Traffic Monitoring. Clerk read a letter from N C D C. c/f
3. Entrance to car park. The Clerk reported that the repairs had been done.
4. Computer. The Clerk reported that this was still ongoing.
5. Brown Tourist Signs. The mayor and Cllr Williams had met with Paul Allen, C C C, who want to tidy up the signs in the town, the cost will be about £1400, BL proposed that the Clerk write to NCDC and ask if they would make a donation toward the cost, JF seconded and it was agreed with seven in favour with one against. c/f
6. Camelford in Bloom. The Clerk reported that there are now 11 entries with more to come in. c/f
7. Trevia. The Clerk read a letter from South West Water. BG proposed that the Clerk write to South West Water pointing out where the ‘Courtyards’ development is and ask if they could look into the sewerage problems more urgently than they are at present, this was seconded by BL and agreed unanimously. c/f
Page number: 073/2006

6. Answers to public participation 20th June 2006.
None.

7. To answer questions from Councillors of which notice has been given.
1. Cllr Lush. Expenditure Mayors Civic service 6th August 2006.
BL asked how much it was going to cost and how much the Council was paying.
The Mayor replied that she did not know, however she was going to pay from her allowance. It was agreed to carry this forward to the meeting on the 7th September.

8. Items requiring a decision.
1 The National Childbirth Trust. Request for financial support. It was agreed to leave on the table.
2 CaleBriparc. Pay & Display Machines. Maintenance Contract. Clerk to check the minutes and report at the next meeting.
3 Enfield Park & Play area. Clerk reported that the park area is being left in a very untidy state and he has to spend a lot of time clearing the mess. One bin has been removed because it was dangerous. This item to be referred to the amenities committee.
4 Letter from Parkway. Planning application re Youth Club.
5 To employ sweeper/cleaner for Town Council Properties. The Mayor reported that certain areas of the town are in need of regular cleaning. Proposed by JF, seconded by BG that the clerk get full details of cleaning contract for Camelford from NCDC and report to the amenities committee

9. Items for information.
1 C.C.C. Temporary Road Closure, Mill Lane, Camelford. 10th July for 5 days to remove a dangerous tree.
2 C.C.C. Temporary Road Closure, Trefrew Road, Camelford. 31st July for 5 days. Drainage works.

10. Approval of Payments.

Payee. £. p VAT £ p From
1 NCDC. Service Charges 423.97 74.19 498.16 annually Admin
2 Cale Briparc. Ticket rolls 82.20 14.39 96.59 As Required Car Park
3 J Finch. Expenses 43.21 43.21 As required Mayors Allow
4 P Solomon 450.83 450.83 Monthly Town Maint
5 B Jordan. Salary as per contract Monthly Admin
6 B Jordan. Expenses 51.60 7.44 59.04 Monthly Admin
7 Revenue and Excise 496.92 496.92 Monthly Admin
8 V A T 515.83 515.83 Quarterly Car Park
9 Lexis Nexis Local Council Administration 65.45 65.45 Once Admin
10 Petty Cash 100.00 100.00 Admin
11 Data Protection renewal. 35.00 35.00 Annually Admin

Totals 2,265.01 96.02 2,361.03

RI Questioned the Petty Cash Account; he suggested that it should be an Imprest account, receipts checked and the balance topped up at the first meeting each month.

AS proposed that the cheques are paid and that the petty cash account be changed to an ‘imprest account’, MW seconded, this was agreed with seven in favour with PC abstaining.

11. Resolutions
1 Cllr Grills. e-mail. That each councillor has their own e-mail address.
BG requested that each councillor should have a separate e-mail that can be used for council work to prevent mail being sent to the wrong address as had happened recently; she said that the Clerk had further details.

Page number: 074/2006

The Clerk reported on the .gov.uk system through NCDC and Goss Interactive. BG proposed that the Clerk contact NCDC and ask the IT dept if they would do a presentation to fully explain the system, AS seconded and it was agreed with five in favour, BL against, PC & RI abstained.

Cllr Crockford joined the meeting

12. Correspondence.
1 Letter of thanks for financial support with the induction loop.
2 Letter from Mr John Stuart complementing the town band who had been playing at a concert in Newquay recently.

13. Planning Applications
1 2006/01085. Full planning. Erection of single storey extension and replacement of flat roof to playroom with pitched roof. Tor Cottage, Starapark. Mr & Mrs T J Thomas. AS proposed no objection, BL seconded. Agreed unanimously.
2 2006/ 01087. Modification. Modification of condition 5 on decision 91/3031 (agricultural occupancy condition) at Trefrew Road, Slaughterbridge, Camelford to allow occupation by a local person. Land at Trefrew Road, Camelford. Mr A Macleod. AS proposed refusal, this was seconded by BG, it was agreed with four in favour with BL,RI,DP,MW,LC abstaining.
3 2006/01098. Full Planning. Amended design to previously approved dwelling under 2001/1191. Tregoodwell farm, Tregoodwell. J Symons Esq.
4 2006/01123. Full Planning. Erection of garage. Lodge Court Barn, Helstone. Mr L Ransom. AS proposed no objection, BG seconded and it was agreed unanimously.
5 2006/01147. Full Planning. Erection of garage with storage space. The Gighouse, Valley truckle. Mr S Metters. BG proposed no objection, BL seconded and it was agreed unanimously.
6 2006/01150. Full Planning. Erection of new dwelling to include conversion of existing barn and erection of detached garage. Berry Park, Helstone. Mr & Mrs D Nylil. BG proposed refusal on the grounds of overdevelopment of the site, AS seconded and it was agreed with six in favour with MW,PC,RI abstaining.

As JF had declared a prejudicial interest she left the room and BG took the chair.

7 2006/01157. Full Planning. Demolition of Penclease House and erection of 5 x 4 bedroom three storey town houses, 2 x 3 bedroom 2 storey semi-detached houses, 2 x 1 bed affordable flats and 2 x 2 bed affordable maisonettes. Penclease House, Clease Road, Camelford. Mr P Hartley. The Clerk read a letter of objection from local residents. AS proposed refusal on the grounds of overdevelopment, lack of privacy for neighbouring properties, Bad access, road visibility splays, drainage, sewerage problems and the towns infrastructure could not support the proposal. this was seconded by BL and agreed unanimously.

JF returned to the meeting.

8 2006/01158. Full planning. Erection of a scooter store. 6 Hawthorne Close, Victoria Road, Camelford. Mr William Clapp. AS proposed no objection, BG seconded and it was agreed unanimously.




Page number: 075/2006

9 2006/01161. Full Planning. Erection of extension to existing youth club. Camelford youth club, The Old Cattle Market, Camelford. Camelford Town Council. AS proposed no objection, BG seconded and it was agreed unanimously.
10 2006/01184. Full Planning. Erection of extension to shower room and extension of boundary wall to side. Greenacres, Roughtor Road, Tregoodwell. Mrs E M Turner. AS proposed no objection, BG seconded and it was agreed with eight in favour with BL abstaining.

14. Planning approval notices.
None

15. Planning refusal notices.
None

16. Committee reports.
1. Report of the amenities committee held on the 15th June 2006.
BG asked for item 7 to be referred back, this was agreed.
BG proposed the report be adopted, DP seconded and it was agreed with seven in favour with one against and one abstention.
2. Report of the Car Park Committee held on the 28th June 2006.
Town Trust parking areas. BL questioned the legality of the Council monitoring private land. The Clerk will check details. c/f
MW proposed that the report is adopted subject to checks, AS seconded; four in favour, RI, BL, PC, LC against, DP abstained. The Mayor used her casting vote in favour.
BL asked for legal advice in writing.
17. Reports of outside bodies.
1 Camelford Town Forum. Mayor’s report attached.
2 CDCDT. Meet next Wednesday to discuss the Community Plan.
3 Youth Club. Continuing to grow.
4 Hers. Nothing to report.
5 Mayors Report. The Mayor is concerned over the general untidy ness of the town. Clerk to check with NCDC re road & street cleaning.
6 Other Reports. DP reported that the Camelford Welfare Mini-Bus committee had held their A G M. The group are in desperate need of drivers.
AS reported on the Local Council review held in Truro on the 23rd June.

18. Newsletters and Circulars.
1 IAP.
2 NALC. Local Council Review.

19. Items for the 18th July Meeting.
Pedestrian Crossing.
NCDC street cleaning.
Environment agency. Cleaning River Cam.


PC apologised and left the meeting stating that he did not like doing things in secret anymore.
LC apologised and left the meeting stating that she would need to declare an interest in item 3








Page number: 076/2006


20. Exempt Information.

TO CONSIDER PASSING THE FOLLOWING RESOLUTION IN RESPECT OF THE ITEMS LISTED BELOW.
“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.

1 Minutes of Council in Committee 20th June 2006.
2 Minutes of Car Park Committee in Committee 28th June 2006.
3 Court summons

BG proposed and JF seconded and it was agreed.





Barry Jordan. Town Clerk.




Signed…………………………………….Chairperson.