Page number: 006/2006                                                                                                                           

Purpose of meeting: Town Council Tuesday Meeting.

Date: 17th January 2006

Attendees: The Town Mayor – J. Finch (JF).
The Deputy Mayor – Cllr B. Grills (BG)
Cllrs, P. Clark (PC), Cllr S. Elford (SE), R. Ireland (RI) B. Lush (BL), A. Shaw (AS), M. Williams (MW).

Public participation:

Melanie Baber read this statement.
“CAR would like to thank Councillor Finch and Councillor Grills for meeting with myself and Mr Pearce last Wednesday to discuss Churchfield Car Park, and for fully explaining the rationale of the Town Council in this regard.
Mr Pearce and I have made clear the opinions of our members and our reasons for wanting to meet with a conciliator. We have also clarified the cost of this service which would be £500 in total, not £500 p/h as quoted in the Cornish Guardian recently.
In light of this, we sincerely hope that CAR, CTC and other interested groups can meet again as proposed by CAR, to resolve the issue of Pay and Display through communication and compromise.”

Mark Stockwood. “I would ask if it is true that the Town Clerk is giving interviews to journalists. I ask as I have heard that he has been interviewed on Radio Cornwall in the process of which he has issued statistics that may be questionable and are contradicted by the Chairs of the Launceston & Bude Chambers of Commerce who have, I understand, stated that their trade is down by six percent which is the national average.
Was this interview authorised by the Council?
My understanding is that the Town Clerk, as a paid servant of the Council, should always refer any such matters to the Council and only speak for publication when specifically authorised so to do by the Council with an approved text”.

1. Apologies. Cllrs J. Sanders (Working), L. Crockford (Professional duties), D. Pierce (Holiday).
2. Minutes of the meeting held on the 5th January
The minutes were proposed by BL, seconded by BG and unanimously agreed.
3. Receive declarations of interest from members reference items to be discussed at this meeting:
None
4. Answers to public participation 5th January 2006
None
5. Items requiring a decision.
1. Clarity copiers. Upgrade present copier. Reservations were made about the colour print facility. Proposed by JF, seconded by BG that the Council have a trial of the new machine.
This was agreed unanimously.
2. NS & I. Change of signatories. Proposed by MW, seconded by AS that the signatories will be the Mayor, (J.Finch) Deputy Mayor (B Grills) and the Clerk and that any two shall sign. Any changes in names to be notified to NS & I.
This was agreed unanimously.





Page number: 007/2006

6. Items for information.
1. Road closures. The clerk explained that during the ongoing improvements in the Town the main road will be closed from the 5th February every Sunday to Wednesday inclusive up to and including the week of the 5th to the 8th March.

7. Plans to be discussed at this meeting.
None.

Notice of refusal. 2005/02394 Conversion of single dwelling into two units of residential accommodation. 5 Chapel Street, Camelford. Mr & Mrs Pooley.
Notice of approval. 2005/02419 Erection of extension to house to provide annexe for ageing relative. Corland Park, Lanteglos Lane, Helstone, Camelford. Mr & Mrs P Daniel.
8. Accounts for payment.
£ p VAT £ p
1. SEC Lighting in Churchfield Car Park. 107.88 18.88 126.76
2. North Cornwall Glazing. Bus shelter glass. 54.00 9.45 63.45
3. P. Richards. Car Park. 360.00 360.00
4. Camelford Hall. (Grant) 266.00 266.00
5. Welfare Mini-bus. 20.00 20.00
6. T Mogford. (Play area risk assessment) 135.00 23.63 158.63
7. B. Jordan. Travel expenses to 17th Jan. 28.00 28.00

Total 51.96 1022.84

AS proposed and BG seconded that the accounts be paid. Agreed unanimously.
9. Correspondence.
1. Minor Injury Units. Change of opening hours. Clerk read document from North & East Cornwall Primary Care Trust. Consultation Update 2.
2. Cornwall County Council. Pedestrian Facilities, Traffic Signals and loading restrictions.
3. Mayor read extracts from a private letter.
10. Sub Committee Reports.
None
11. Reports from representatives on outside bodies.
1. Camelford Town Forum. Forum meets tomorrow Wednesday 18th Jan
2. Camelford Chamber of Commerce. No Minutes, no report.
3. CDCDT. AS reported that they met last Wednesday. They had not been able to get the funding to buy the asset base they wanted and they are now looking at new projects.
4. Youth Club. BL Reported on the new CCTV camera that will be fixed to the youth club premises to cover the area of the bus shelter and telephone kiosk.
BG proposed that the camera be paid for out of contingencies, BL seconded and it was agreed unanimously.
MW said that the youth club were looking at ways of fund raising; one suggestion was to have children’s parties etc, club to provide premises and equipment.
5. Camelford HERS project. Nothing to report.
12. Newsletters/Circulars.
1. Clerks and Councils Direct.
2. NCA events



Page number: 008/2006

13. Other Reports.
1. Clerks report. Standards of conduct in English Local Government. The Future. New document available for all councillors to read.
2. Enfield Park. Dangerous limb has been removed from the Beech tree in the park. Ian Davies the County Forester has suggested a “Service Contract” £600 for initial survey with a bi-annual fee of £300. This item to be discussed at the next meeting.
3. Chamber of Commerce. Request for free parking whilst the road works are ongoing. This item to be discussed at the next meeting.
4. Lighting Committee. Request to leave the gantry over the entrance of Enfield Park. This item to be discussed at the next meeting.
5. Product Development Corporation. Using the Car Park on the 25th Jan at a charge of £10 per hour.
6. Cornwall County Council. Invitation to Councillors to visit Launceston College on the 20th or 21st January to see the facilities that are available to pupils after school and at weekends.
7. Hidden Hearing. Request to park lorry to give free hearing tests. It was proposed by JF, seconded by AS and agreed by five votes in favour with three abstentions that we offer them the space that had been used in the Car Park for the recycling bins.
8. C A R. Mayor reported on the initial meeting with M Baber and J Pearce of CAR with regard to conciliation. It was proposed by BL and seconded by RI that we contact NCDC and inform them that the Council agree to the conciliation with CAR Town Trust and Chamber of Commerce provided that each organisation names their reps before the meeting. This was agreed by five votes in favour, one against with two abstentions.

14. Items for the 2nd February agenda.
1. Camelford in Bloom.
2. Road closures for Christmas Lights.
3. Licences for lights across the road.
4. Through Schools.

15. To consider passing the following resolution in respect of the items listed below.
“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.

Proposed by BG seconded by AS and agreed by seven votes in favour with one against

1. Council in Committee minutes 5th January 2006



Barry Jordan, Town Clerk


Signed Chairperson……………………………………