Page number: 082/2006                                                                                                                   

Purpose of meeting: Town Council Meeting.

Date: Thursday 3rd August 2006

Attendees: The Town Mayor – J. Finch (JF).
The Deputy Mayor – Cllr B. Grills (BG)
Cllrs, P. Clark (PC), L Crockford (LC), S Elford (SE), R Ireland (RI), B Lush (BL), D. Pierce (DP), A Shaw (AS), M. Williams (MW).

Public Participation.
Letter from CAR. Mayor stated that it was not the business of the Council.
Letter from Mr Hough, Mayor stated this was not the business of the Council, Mr Hough made comments suggesting that the Clerk had taken action without any consultation.
Letter from Mrs Reid was read out commenting on the state of Enfield Park. This item to be put on the next Council agenda.

1. Apologies.
Cllr J Sanders (Family illness) AS proposed that the apology is accepted, DP seconded and it was agreed unanimously
2. Minutes of the meeting held on the 6th July.
RI questioned why proposers and seconders names were missing form the minutes, the Mayor replied “on the advice for Sarah Mason” (CALC) The Clerk asked for confirmation that the minutes are going to be returned to the previous format, the Mayor said yes. PC commented on the wording of the minutes
AS proposed that the minutes are accepted, MW seconded and they were agreed by seven in favour with PC against and RI abstaining.
3. Declarations of interest.
Prejudicial. Personal.
PC 12d. JF 12d & 12f. RI 7a
RI 12d & 19a. SE 12d . MW 12b & 12d
BL 12d. AS 12c & 12d. DP 12b
BG 12d. LC 12a & 19.3


4. Matters arising from the last meeting.
a. .gov.uk website. Matt of NCDC is happy to come to Camelford.
b. Chapel Street. Ongoing, work not due to start until next year.
c. Traffic Monitoring. AS stated that the loading areas are being misused.
d. Brown Tourist Signs. c/f
e. Camelford in Bloom. Clerk reported that there are 16 entries.
f. Trevia. Clerk read a letter from SWW reporting that they are clearing and flushing the systems at Trevia and Tregoodwell
g. Parking on Town Trust land. Awaiting further information and legal advice
h. Clearing of the river at Camelford Bridge. Clerk read a letter from James Burke, Environment Agency. Clerk to fill out the form to remove the shoal below the bridge and to ask P Solomon to remove the (dead mans finger)
i. Road Closure. Candle lit parade. NCDC to send out consultation forms. Letter re street collections to be sent to the Forum.
j. Camelford Show. MW, DP, SE, JF, the Clerk and P Richards will help on the day.


5. Answers to public participation 18th July 2006.
None.
Page number: 083/2006

6. To answer questions from Councillors of which notice has been given.
a. Cllr Lush. Why is it that recently more and more of the Councils business is being conducted in Private session, and is council lawfully obliged to publish publicly the resolutions passed at such meetings? The Mayor pointed out the changes to the minutes after consultation with CALC and informed Cllr Lush that all previous confidential minutes have been made public. RI stated that the reason for confidentiality has to be stated.
b. Cllr Lush. Public statement. Attached to the minutes. Cllr Pierce commented that Cllr Lush was electioneering, Cllr lush objected to this and Cllr Pierce apologised unreservedly for his remark.

7. Items requiring a decision.
a. St Thomas Church. Request for a grant for grass cutting. MW proposed that the Council pay £100 this was seconded by BL and agreed with seven in favour, BG against, PC & AS abstaining. The money to be paid from Section 137,
b. Camelford Hall. Request for Grant. Because the information regarding dispensation has not been received JF proposed that this be carried over to the next meeting, this was seconded by AS and agreed with seven in favour, PC against, BL & RI abstained
c. Celebrity to switch on the Christmas Lights. JF proposed that the Clerk contact Martin Clunes, Janet Eathorne or Theresa Driscol and to ask Hazel Kay to switch on the lights. The Carnival Queen to be asked to present Bouquet to H Kay. This was seconded by SE and agreed with nine in favour with PC abstaining
d. Cale Briparc. The Clerk reported on the cost for setting up the print for adhesive tickets. JF proposed that the ordinary rolls be bought, advertising to be put on non sticky tickets, BG seconded and it was agreed with seven in favour and PC, BL & DP abstaining.
e. Camelford Sports Hall Management Committee. BG proposed that DP is the Councils representative; this was seconded by JF and agreed with eight in favour with PC & DP abstaining.
f. Trophy for Camelford in Bloom. MW proposed that a small shield be bought, AS seconded and this was agreed with nine in favour with PC abstaining
g. New Surgery. A meeting has been set up with Community 1st on the 15th August at 10am for anyone who can attend.

8. Items for information.
a. Dan Rogerson MP. Report of the ‘Bowithick Tip’ meeting.
b. Camelford School. Road markings. A map has been received showing the new markings at the school
c. East Cornwall Rural transport Partnership. Notification of new bus link, Camelford to Launceston and onward.
d. C. C. C. notification of road closure. Trefrew road to Victoria road.

9. Approval of Payments.

Payee. £. p VAT £ p From
a Stephens 19.57 19.57 Admin
b Neat Ideas. (Stationary). 122.87 21.50 144.37 When needed Admin
c B T. 85.39 14.94 100.33 Quarterly Admin
d B Jordan. ( Salary as per contract)
e Inland Revenue 496.35 496.35 Monthly Admin.
f P Solomon. (Per Contract) 450.83 450.83 Monthly Town Maint
g P Solomon. (Extra’s) 90.00 90.00 As needed Town Maint
h J Finch. Mayors milage expenses 47.43 47.43 Mayors Allow
i B Jordan. Expenses. 54.26 54.26 Admin
j Barkers. Quarterly Audit 55.00 9.63 64.63 Quarterly Admin


Page number 084/2006

k Royal British Legion. Wreath 16.50 16.50 Annually Admin
l Siemens 128.99 22.57 151.56 Quarterly Admin
m Yeti Serve 392.45 68.68 461.13
n Cale Briparc. Maintenance Contract 735.08 128.64 863.72 Annually Car park.
o C A L C. Finance training. 120.00 120.00 Admin
p Lanteglos PCC 100.00 100.00 Grant Section 137

Totals 2914.72 265.96 3180.68
AS proposed the payments, MW seconded and it was agreed with eight in favour, PC & RI abstained.

Direct Debits paid During July
O N C D C Office Rates 31.00 Monthly Admin
P N C D C Car Park Rates 114.00 Monthly Car Park
Q A O L Broadband Connection 24.99 Monthly Admin
r P W L B Hall Loan 2505.69 Half Yearly Hall Loan

2,675.68

10. Resolutions
None

11. Correspondence.
None

12. PLANNINGAPPLICATIONS:
a. 2006/01377. Full Planning. Erection of two additional canopies over existing growing areas, erection of polytunnel and agricultural storage building. St Kitts Herbery, Camelford. Paul Johnson. AS proposed no objection, BG seconded, agreed unanimously.
b. NC/E/3/C/10 Sir James Smith School, Dark Lane, Camelford. Proposed sixth Form Common Room – Extension to Adult and Community Learning Centre. Cornwall County Council. AS proposed no objections, BG seconded and it was agreed unanimously
c. 2006/01393 Full Planning. Alterations and additions (including provision of ramp) to utility room. 29, Mount Camel, Camelford. North Cornwall District Council. DP proposed no objections, MW seconded and it was unanimously agreed.
d. 2006/01450. Full Planning. Erection of farm shop unit. Land opposite Hill Crest, Slaughterbridge. Mr Julian Harman. BL, BG, RI, PC left the room. AS proposed no comments are made, JF seconded and it was agreed with five in favour with LC abstaining.
e. 2006/01457. Full Planning. Conversion of store into garden room and utility room as part of ‘Riverside’ Residence. Riverside, Market Place, Camelford. Mr J Wainwright & Ms A Clouting. AS proposed no objections, BG seconded and it was agreed unanimously.
f. 2006/01514. Full Planning. Erection of replacement conservatory. Lower Penquite, Trevia. Mr A Bain. BG proposed no objection, AS seconded and it was agreed with nine in favour with JF abstaining.


Page number: 085/2006

13. Planning approval notices
a. 2006/00995. Chapel Court, Chapel street, Camelford. Mr & Mrs Pooley
b. 2006/01016. Land adjoining Inns Park, Camelford. Regency Estates.
c. 2006/01052. Apple tree Cottage, Newhall Green, Delabole.. Mr A Campbell.
d. 2006/01069. Juliots Well Holiday Park, Camelford. Travelsmith Holiday Ltd.
e. 2006/01085. Tor Cottage, Starapark.. Mr & Mrs T J Thomas.
f. 2006/01098. Tregoodwell Farm, Tregoodwell. J Symons Esq.
g. 2006/01147. The Gighouse, Valley truckle. Mr S Metters.
h. 2006/01158. 6 Hawthorne Close, Victoria Gardens, Camelford. Mr William Clapp.
i. 2006/01161. Camelford Youth Club, The Old Cattle Market, Camelford. Camelford Town Council.

14. Planning refusal notices.
None

15. Committee reports.
None

16. Reports of outside bodies.
a. Camelford Town Forum. Report attached.
b. CDCDT. Nothing to report.
c. Youth Club. Will be opening for two afternoons during the summer holidays
d. Hers. Nothing to report.
e. Mayors Report. The Mayor Read a report. Cllr Lush disassociated himself
from the Report, RI stated that he had nothing to do with the CAR website, he
only helps when needed.
Other Reports.
CALC report from BL. Attached.
RI had met with James Burke, environment agency, re Trefrew Bridge, this can only be built between April 1st & September 30th so the work can only be done next year.
17. Newsletters and Circulars.
a. Sightlines
b. Confluence. South West Rivers Trust

18. Items for the 7th September Meeting.
a. Town Infrastructure. Business park
b. Press reports.
c. Grit Bins
d. Police Authority. Traffic Warden and the policing of traffic in the town.

THE MAYOR ASKED ALL COUNCILLORS TO REMAIN.

19. Exempt Information.

TO CONSIDER PASSING THE FOLLOWING RESOLUTION IN RESPECT OF THE ITEMS LISTED BELOW.






Page number: 086/2006

AS proposed and DP seconded and it was agreed.

“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.

1. Questions.
The Mayor asked three questions of all councillors and the clerk to which everyone denied any knowledge.
PC & RI left the meeting.
2. Letter of Compliant from Mrs Baber.
The Mayor called a disciplinary meeting for Monday 7th August at 7pm after asking the clerk what was the earliest it could be called, the clerk replied that it was now acceptable to include the weekends in the ‘three clear days’ information received form CALC.
Clerk to write to Mrs Baber and ask that the person who made the complaint to attend with all witnesses.
3. Court summons.
Mayor read a letter from the Council’s insurers. It was agreed by six to one that the council should continue with defence of the Court Action

4. Parks for People update on interviews.
A list of names had been received of people who would help in the park.




Barry Jordan. Town Clerk.




Signed…………………………………….Chairperson.