Page number: 037/2006                                                                                                                                   

Purpose of meeting: Town Council Meeting.

Date: Thursday 6th April 2006

Attendees: The Town Mayor – J. Finch (JF).
The Deputy Mayor – Cllr B. Grills (BG)
Cllrs, P. Clark (PC), L. Crockford (LC). Cllr S. Elford (SE), R Ireland (RI), B Lush (BL) D. Pierce (DP) J Sanders (JS).A. Shaw (AS), M. Williams (MW).

Questions & Queries from members of the Public:
Mr Hill asked the Council for support in putting a granite surround in front of the War Memorial. It was agreed that this should be put on the next agenda.
Letter from Mr H Huntley expressing his concern that the Council are spending money on Traffic Warden cover in the summer months when he pays £111.58 as a contribution to the Police Authority. (see 7.1(Letter on file.))
Letter from Mr H Huntley regarding public participation, and Councillors not replying to letters. (Letter on file)
Letter from Mrs Ireland re her hand written notes at the last meeting. The Clerk replied that the minutes showed the cost but he did not say that the cost of ink was £20 or that the cost of postage was exactly £189. The Mayor agreed that the previous fact sheet had been done by councillors. (Letter on file.)

1. Apologies. None.

2. Minutes of the meeting held on the 21st March 2006.
Cllr Ireland pointed out that item 17 should read “Items for 6th April agenda”
Subject to the alteration RI proposed and AS seconded that the minutes be accepted as a true and correct record. This was agreed by six votes in favour, one against with four abstentions.

3. Receive declarations of interest from members reference items to be discussed at this meeting:
BG. 2006/00601 Prejudicial. JF 2006/00564 Personal. MW 7.3, 7.7, 10.3, 11.2 Personal. LC 7.1 Personal. AS 13.3 Personal. BL 7.4 Personal. RI 7.3, 7.7 Personal. JS 6.2, 13.2 Personal.

4. Items carried forward from the last meeting.
Traffic in Chapel Street & Mill Lane. Letters from V Waite & L Rosen and M Adams were read out, Councillors agreed that there is a serious problem regarding traffic in these areas. BG proposed and SE Seconded that the Council write to County Highways, Police, & County Councillor J Comber requesting urgent action and a meeting to discuss the problems. This was carried unanimously.
Easter Fayre. The mayor reported that there are about 18 stalls and games, Bar-B-Q, Clown and there will be some donkeys and lambs for the children to pet. DP commented that the Brownies had managed to harness enough ducks for the duck race after permission had been granted by the D O E.
Report of the Car Park committee 20th March 2006.
BL read a statement which he gave to members and proposed that the Council scrapped the machines and put the cost back on the rates.
RI read a statement (on file).
1. PC asked to have his questions answered that had been circulated to members..
Who separated the option into 7 different headings? And why were the forms from A1 treated different than the forms returned from SE


Page number: 038/2006

The mayor replied that they were done that way because the forms returned from A1 Fruiterers had not been is sealed envelopes but loose in a box and had then been put in envelopes and that the forms returned from SE had been in sealed envelopes.
2. The subcommittee appeared to have prejudged the results of the survey by only considering option 2. DP commented that this seemed the best option to him as options 1 to 4 all favoured some form of Pay & display.
The Clerk said that he alone had seen the forms prior to the meeting so no one could have prejudged the issue.
3. During the meeting Mr John Pearce asked four times why the councillors favoured the 3rd least popular choice. This appears nowhere on the report. DP reported that he had spoken with Mr Pearce.
4. In the meeting the Clerk stated that he had used a copy of the electoral role to address the envelopes for this survey. Mr McCormick’s hand written notes also reported the same. May I ask who supplied document to clerk and by what authority?
The clerk replied that the Electoral register was only used to check the names on the forms coming in to make sure they were valid. All clerk’s have a copy supplied by the District Council
RI seconded the proposal made by BL.
BL, RI & PC voted in favour.
JF,BG,JS,DP,AS,MW,LC,SE against.
AS proposed the council accept the committee’s recommendation and proposed option 2. this was seconded by BG.
PC made the amendment that the council wait until the full costs of the Parking Places Order are known. LC seconded
The Mayor put the full resolution, That the Council accept Option 2, Pay & Display stays the same with parking permits being introduced, the residents permit will be £75 per annum or £20 per quarter, business permits will be £150 per annum or £50 per quarter, but that the council wait until the full costs of the parking places order are known. This was carried by ten votes in favour with BL against
5. Answers to public participation 17th January 2006
None.

6. To answer questions from Councillors of which notice has been given.
1. Cllr Clark. The legality of Local Council.
JS made a statement. (Circulated to members and copy on file)
2. Cllr Clark apologised to Cllr Sanders saying he was asked by a constituent to pursue the allegation and he was sorry that the information given to him was incorrect.
3. e-mail from RI re data protection act, forms returned in response to the council’s car park review. The clerk reported that the Council had agreed a format specific to this council and that “excluded throughout the scheme is general correspondence sent or received by councils and all information relating to private individuals by virtue of it being data under the Data Protection Act 1998”
DP proposed that the forms returned be destroyed, BG seconded and it was agreed by eight votes for, BL abstained, RI & PC against.

7. Items requiring a decision.
1. Traffic Warden cover for the summer of 2006.
BL agreed with Mr H Huntley asking why we should pay twice.
MW agreed, BG asked if it should be one day per week, SE said we should have both for this year. MW proposed that the Traffic Warden cover for this year should be kept as two days. JF seconded and it was agreed by seven votes in favour, three against (BL) with one abstention.
2. Camelford & District Agricultural Association.
Request for sponsorship for 2006 annual show. AS proposed that the council sponsors the bus, BG seconded and it was unanimously agreed.
Page number: 039/2006
3. Camelford Forum Firework Committee,
Request for the Council to pay for the fireworks. The Clerk stated that the council should not pay unless it was doing the whole project. BL proposed that the council does not pay for the fireworks, BG seconded and it was agreed with nine votes in favour and two abstentions.

4. WRVS request for donation.
BL proposed no further action AS seconded and it was agreed unanimously.

5. Review of representatives on outside bodies.
Carry forward to AGM on the 16th may.

6. East Cornwall Rural transport Partnership.
Request to elect a rep. Carry forward to AGM on the 16th May

7. Camelford Forum. Request for a grant. MW reported on the finances of the forum. DP stated that the forum supported many groups in the town. BG proposed that the Council make a grant of £1000, this was not seconded. DP proposed £500 this was seconded by AS and agreed by seven in favour, one against and three abstentions. This will be taken form the general revenue fund. Clerk to inform the forum that if they require a grant next year to apply before November.

8. Items for information.
1. NCDC. Flats at Mount Camel & Highfield road. Works due to commence.
2. CCC Signage at Trefrew Road. Clerk & MW met Mr Tony Curtis on Tuesday.
3. North & East Cornwall PCT. Yellow Pages poster to be displayed.
4. Portal newsletter received.
5. Postwatch Update.
6. Cornwall partnership NHS Trust. The Clerk reported that someone from the Trust would be the guest speaker at the Annual Meeting on the 24th April. Clerk to contact neighbouring Councils and invite them.
7. G K Beaulah & Co. Plaques. Received.
8. Pesticide Action Network. Leaflet received.

9. Approval of Payments.
£ p V A T £ p

1. Neat Ideas. 34.88 6.10 40.98
2. St John Ambulance. (Easter Fayre) 30.00 5.25 35.25
3. A N Y Ground work. (contract work) 450.83 450.83
4. NCDC rates for Store. 144.53 144.53
5. Lanteglos By Camelford Church (grant) 1500.00 1500.00
6. Inland Revenue 98.57 98.57
7. Clerks salary. (as per contract)
8. Cllr Shaw. Expenses 77.90 77.90
9. Customs & Excise VAT 349.37 349.37
10. Cllr Lush. Expenses 14.28 14.28

Total 2,700.36 11.35 2,711.71
MW Proposed the payments, DP seconded and they were agreed unanimously.
10. Finances.
1. BARCLAYS. Statement of Current Account.
(1) Current Balance 31.03.06 £8,249.76
2. BARCLAYS. Statement of Tracker Account.
(1) Current Balance £42,502.41
3. NS&I. Statement of Investment Account.
(1) Current Balance £17.920.23

Page number: 040/2006

4. Petty Cash Account
(1) Current Balance £67.63

Total £68,740.03

11. Resolutions or recommendations from Councillors
1. Cllr Lush, That the Council contact C.C.C. requesting the installation of a footpath/Pavement on the B3266 Station Road.
BL said that children walking on the B3266 Delavue to the school along Sportsmans were in danger and it was just a matter of time before someone got hurt. It was suggested that the Council write to County Highways, county councillor, NCDC, Persimon Homes and Strongvox Developments.
JF seconded the proposal and it was agreed unanimously
2. Cllr Pierce. Traffic Flow and Distributor Road. Because of the new road system that has been introduced traffic build up is inevitable and the pollution levels will also build up. DP proposed that the Council contact County Highways requesting that they monitor the traffic build up and also the pollution levels during the busy summer months. This was seconded by JF and agreed by nine in favour with two abstentions.

12. Correspondence.
None.
13. Planning
1. 2006/00517. Full Planning. Formation of hardstanding (extension of car parking area). Lorien, Fore Street, Camelford. Mr & Mrs Dewaele. AS proposed no objection, BG seconded and it was agreed unanimously
2. 2006/00564. Full Planning. Change of use of barn (former mining office) to dwelling, together with formation of extension to existing access to serve proposal. Trewalder House, Trewalder. Mr J Ward. JS having declared an interest abstained. AS proposed no objection, BL seconded and it was agreed with ten in favour with one abstention.
3. 2006/0538. Certificate of lawfulness for the continued use of dwelling in breach of a planning condition. 5 High Street, Camelford. Mrs J Mathieson. AS having declared an interest abstained. BL proposed no objection, MW seconded and it was agreed with ten in favour and one abstention.
4. 2006/00601. Full Planning. Conversion of existing Garage to provide bedroom with en-suite. 3 Green Meadow, Camelford. Mr A Tanner. BG having declared an interest and left the room. AS proposed no objection this was seconded by MW and agreed unanimously by those present.
5. 2006/00606. Outline Planning. Erection of pair of semi-detached dwellings. Land at rear of 48, Fore Street, Camelford. Mr & Mrs J Smith. AS proposed that the Council recommend refusal because there is no vehicular access or off road parking, it overlooks the neighbouring property and it is detrimental to the area. This was seconded by BG and agreed unanimously.

14. Approval Notices.
1. Adult and Community learning Centre and additional car parking, Sir James Smith Community School, Dark Lane, Camelford. PL32 9UJ
2. 2006/00278. Erection of extension. Calremont, Helstone. Mr & Mrs Seaton.

15. Refusal Notices.
None

Page number: 041/2006

15. Committee reports.
1. Amenities sub-committee report 28th March 2006. Proposed by JF and seconded by AS and agreed that the Mirage seat be purchased and local groups be informed that they can purchase a special harness if they need one. This was seconded by AS and agreed unanimously.
2. It was agreed that DP could purchase some camellia plants to replace those that had died money from the Garden Fund. Approximately £20

16. Reports from representatives on outside bodies.

1. Camelford Town Forum. Next meeting on the Wednesday 19th April
2. CDCDT. AS reported that the next meeting is on Wednesday 12th April.
3. Youth Club. BL reported that the club had had a very successful Easter Egg competition. MW said the next meeting is on Monday 10th March
4. Camelford HERS project. The Clerk reported that there is a special meeting in Bodmin on the 10th April at 2pm.
5. Police liaison Meeting.
BL reported that there is the same incident rate as last year, the new custody suite is now operational in Launceston, since the new licensing act licensees are banning more trouble makers so that public order offences are reduced, an anti-social co-ordinator has been appointed, the neighbourhood watch is now open in Camelford from 9-12 on Mondays, Wednesdays and Thursdays. Tel No. 01840 212694.
6. C.A.B. DP reported that the citizen’s advice bureau will be at Clease Hall on the third Thursday of each month in the mornings.
7. Tourism Committee. JF reported that the Visit Cornwall Brochure has nothing in it about Camelford. NCDC produce a brochure which is much better.
8. BL reported on the prize giving at Sir James Smith School.

17. Items for the 21st March agenda
Parks for people. Decide who to invite from the community.
Pedestrian Safety. High Street.
Presentation of accounts on the agenda.
Railway services.

BL gave his apologies and left the meeting

18. To consider passing the following resolution in respect of the items listed below.
“That the press and public be excluded from the meeting for the following items of business on the grounds that they involve likely disclosure of information prejudicial to the public interest as defined in the Local Government Act 1972”.

Proposed by JF seconded by BG and agreed with nine in favour with one abstention.


Barry Jordan, Town Clerk




Signed Chairperson……………………………………