Page number: 109/2006

Purpose of meeting: Extraordinary Town Council Meeting.

Date: Wednesday 1st November 2006

Attendees: The Town Mayor – J. Finch (JF).
Cllrs B Grills (BG), P Clark. (PC), L Crockford (LC), S Elford (SE), R Ireland (RI), B Lush (BL), A Shaw (AS), M Williams (MW)

1. Apologies. To receive and approve apologies for absence.
Cllr D. Pierce (family) & Cllr J Bass (family)
BG proposed and SE seconded this was agreed with eight in favour and PC against.

2. Declarations of interest.
None

3. Minutes. To receive and approve the minutes of the meeting held on the 17th October 2006.
Item 3. after the word Finch insert ‘under reasons should read’
Item 14f. include ‘The Mayor congratulated Cllr Lush on his election as chairman of the North Cornwall area CALC’
Subject to the alterations AS proposed the minutes, MW seconded and they were agreed six in favour, and three abstentions, LC and SE abstained as they were not present at the meeting, and PC

4. Finances.
Discussions took place on the budget for 2007/2008.

a. Current year. Council cannot overspend but surpluses can be vired from one budget category to another.
b. All councillors will be supplied with a coloured breakdown of balances.
c. Gratuity. AS proposed, RI seconded that a Clerks gratuity fund is set up for 2007/08.
This was agreed with eight in favour and PC abstained.
d. MW proposed that the gratuity should be 3.75% of the clerk’s salary; this was seconded by AS and agreed.
e. Burial Ground. It was agreed that the clerk enquire of the PCC what the maintenance of the burial ground involved, and that any grant made should be conditional.
f. Maintenance. Grass cutting will go out to tender. The council to consider the possibility to replace the car park attendant with a combined maintenance/car park attendant.
g. Rules of section 137 to be reviewed.
h. Traffic Warden. It was agreed that the council should not make provision for extra traffic warden services next year.

The clerk to check the figure included for ‘office supplies’

It was agreed that the contingency fund should be 5% of the total budget; this will be earmarked in reserves.

The meeting closed at 20.45 hours

Barry Jordan. Town Clerk.

Signed…………………………………….Chairperson.